Administrative Support Assistant

Veterans Benefits Administration; Muskogee (OK); On-site; USD 50,000 - 66,000; Full time

Job summary

Veterans Benefits Administration in Muskogee, OK, is seeking an Administrative Support Assistant to provide program and administrative support to the Education Division. You will help manage daily operations, edit and route materials, and support timekeeping and IT access requests.

The role offers full-time hours and case-by-case telework with supervisory approval. Responsibilities include assisting with special projects, liaising with VA offices, and ensuring supplies and reports are

Qualifications

• There is no education substitute for this position.
• Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u) Scheduling A, Appointment of persons with disabilities, and/or Disabled veterans with a compensable service-connected disability of 30% or more.
• Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate based on years served as a Federal employee.
• VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty service; this credit must be requested and approved prior to appointment date.

Responsibilities

• Assists in special projects that impact various administrative and program issues that affect the Education Division.
• Reviews and edits written and electronic material received within the division, determines routing of assignments, and distributes correspondence and publications to the appropriate parties.
• Assists management officials on administrative aspects of current policies regarding memorandums, travel, timekeeping, or other matters upon request.
• Serves in a liaison capacity between division management and other VA offices and outside groups.
• Arranges for proper timekeeper coverage, prepares clearance paperwork, and maintains position descriptions.
• Serves as a timekeeper for the division and as a resource for information or reports in the Time and Attendance System.
• Completes overtime requests and usage reports.
• Ensures adequate supplies are available for employees in the division.
• Prepares all division IT/ISO paperwork requesting access to LAN, BDN, etc., including terminating access and temporary sensitivity levels.

Job description

• Hiring Agency: Veterans Benefits Administration
• Department: Department of Veterans Affairs

The Administrative Support Assistant provides program and administrative support and assistance to the Assistant Education Officer. They are responsible for the overall administrative functioning of the Education Division.

Key Responsibilities

Specific duties include:

• Assists in special projects that impact various administrative and program issues that affect the Education Division.
• Reviews and edits written and electronic material received within the division, determines routing of assignments, and distributes correspondence and publications to the appropriate parties.

• Assists management officials on administrative aspects of current policies in regard to memorandums, travel, timekeeping, or other matters of issue, upon request.
• Serves in a liaison capacity between division management and other VA offices and outside groups.
• Arranges for proper timekeeper coverage, prepares clearance paperwork, and maintains position descriptions.

• Serves as a timekeeper for the division and as a resource for information or reports in the current Time and Attendance System.
• Completes overtime requests and usage reports.
• Ensures that adequate supplies are available for employees in the division.
• Prepares all division section IT/ISO paperwork requesting specific application and command access to the LAN, BDN, etc. This includes all paperwork with terminating access and requesting (temporary) sensitivity levels.

Work Schedule: Full time, Monday - Friday, Tour of Duty to be determined between the hours of 6:00am and 6:00pm Compressed/Flexible: Available Telework: Yes - This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position.

Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant; PD42215A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required

Requirements & Education

There is no education substitute for this position.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.

VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Which agency is hiring for this position?

This position is with Veterans Benefits Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $50460 – $65599/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-03.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-02 · Not affiliated with or endorsed by OPM or USAJOBS.gov