ADMINISTRATIVE SUPPORT ASSISTANT

Austincc; Memphis, Northern (TN, KY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Travel Processing Center Memphis seeks an Administrative Support Assistant to provide essential clerical and administrative support within the Memphis area. The role covers timekeeping, travel, HR, files management, and office automation systems, assisting the Administrative Officer in various office tasks.

Applicants should have at least one year of specialized experience at GS-04 or equivalent and may qualify with four years of education above high school.

Qualifications

• At least one year of specialized experience at GS-04 or equivalent.
• Experience using computer/web-based systems to extract and maintain records.
• Proofreading outgoing letters for proper grammar and formatting.

Responsibilities

• Provide support in administrative areas such as timekeeping, military leave, travel, HR, files management, and office automation systems.
• Assist Administrative Officer on office administration including personnel administration, budgeting, data processing and files management.
• Prepare and type letters and other correspondence with correct punctuation, spelling, format and grammar.

Skills

Timekeeping

Files management

Proofreading

Data entry

Education

Four years of education above high school

Job description

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You will serve as a Administrative Support Assistant at Travel Processing Center Memphis.

Duties

• You will provide support in administrative areas such as timekeeping, military leave, travel, human resources, files management, and office automation systems.
• You will assist the Administrative Officer on aspects of office administration to include personnel administration, budgeting, data processing and files management.
• You will prepare and type letters and other correspondence ensuring correct punctuation, spelling, format and grammar in all final correspondence.

Requirements

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Utilizing computer and/or web based systems to extract and maintain a variety of records; 2) Maintaining electronic and paper files within established filing systems; 3) Proofreading all outgoing official letters for proper format, grammar, etc., prior to final preparation signature. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience: Have successfully completed four years of education above high school level. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Required Documents

You are required to provide documentation that supports the eligibility and qualification claims made in your resume. You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional. A complete resume is required. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer's name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package. Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified. Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor Are you a disabled veteran or claiming 10-point veterans' preference? If you are eligible to claim 10 point veterans preference you must submit an DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference. You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf. Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.). Application documents, including supplemental ones, may be shared outside the Human Resources Office. Supplemental documents may contain your SSN, DOB, or personal information of others (e.g., on military orders, marriage certificates). You may redact this information before submitting; however, if selected, you must provide unredacted originals.