Administrative Support Accounting Associate

Schimberg Co.; Cedar Rapids (IA); On-site; USD 25,000 - 30,000; Full time

Job summary

Schimberg Co. in Cedar Rapids, IA is seeking an Accounting Assistant to join a cross-functional accounting team.

Responsibilities include data entry, reconciliation, vendor and customer communication, and general administrative tasks across seven locations. The ideal candidate thrives in a collaborative work environment and demonstrates strong analytical skills while handling high-volume workloads with shifting priorities.

Qualifications

• Associates degree or certificate in accounting, finance or business (or equivalent experience/training)
• Working knowledge of accounts payable practices and vendor payment processing preferred
• Excellent attention to detail and critical thinking skills
• Ability to prioritize tasks and adapt to shifting responsibilities
• Effective communication skills to interact with vendors, customers, and team members
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook)

Responsibilities

• Input data into inventory management system and Excel spreadsheets.
• Reconcile purchase orders, work orders, credit memos and/or receivers against internal records for accuracy.
• Review reports and investigate missing or incomplete documentation.
• Communicate with vendors and sales team to resolve discrepancies.
• Perform general administrative tasks as needed, including sorting and distributing mail, alphabetizing and filing.
• May participate in the reception team rotation, directing inbound calls.

Skills

Data entry

Reconciliation

Vendor comms

Customer comms

Administration

Teamwork

Analytical skills

Multitasking

Prioritization

Adaptability

Education

Associates degree or certificate in accounting/finance/business

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Position Overview

We are hiring an Accounting Assistant to join our cross-functional accounting team. This role involves data entry, reconciliation, vendor and customer communication, and administrative tasks to ensure accurate and efficient transactions for all seven locations. Successful candidates excel in a collaborative work environment, demonstrate strong analytical skills, manage high-volume workloads efficiently and adapt easily to shifting priorities.

Key Responsibilities

• Input data into inventory management system and Excel spreadsheets.
• Reconcile purchase orders, work orders, credit memos and/or receivers against internal records for accuracy.
• Review reports and investigate missing or incomplete documentation.
• Communicate with vendors and sales team to resolve discrepancies.
• Perform general administrative tasks as needed, including sorting and distributing mail, alphabetizing and filing.
• May participate in the reception team rotation, directing inbound calls.

What You'll Experience

• Traditional values: Integrity, hard work, and dedication drive our business.
• Stability: A family-owned business for over 100 years, adapting and growing with industry demands.
• Exceptional Benefits: Medical, dental, life insurance, flexible spending or health saving plan, retirement plan, paid time off and holidays.
• Meaningful work: Engage with colleagues across departments and experience the direct impact of your role.
• Team-oriented environment: We collaborate to deliver an exceptional customer experience.
• Career Growth: Cross-training opportunities keep you learning and challenged in your role.

Qualifications

• Associates degree or certificate in accounting, finance or business (or equivalent experience/training)
• Working knowledge of accounts payable practices and vendor payment processing preferred
• Excellent attention to detail and critical thinking skills
• Ability to prioritize tasks and adapt to shifting responsibilities
• Effective communication skills to interact with vendors, customers, and team members
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook).

This position requires a pre-employment background screen as a condition of hire.

Schimberg Co. is an equal opportunity employer.

This position requires a pre-employment background screen as a condition of hire.

Schimberg Co. is an equal opportunity employer.