Accounting and Purchasing Assistant

Hawke International by EX Industries; Yorba Linda (CA); On-site; USD 52,000 - 66,000; Full time

Job summary

Hawke International by EX Industries in Yorba Linda, CA seeks an entry-level accounting professional to support day-to-day financial operations. You will handle accounts receivable and payable, maintain documentation, and assist with month-end tasks to ensure accurate financial reporting.

You will set up new customers/vendors, process invoices, and help prepare schedules for audits and taxes. Strong attention to detail, organization, and clear communication are essential for success in this role.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent.
• 1–2 years of accounting, bookkeeping, or similar finance experience.
• Reliability and discretion with confidential financial information.
• Familiarity with general ledger processes and month-end close.
• Experience with accounts payable/receivable workflows and reconciliations.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills; ability to prioritize tasks.
• Clear written and verbal communication skills.

Responsibilities

• Manage Accounts Receivable (aging, payment processing).
• Process Daily Accounts Payable Invoices (matching, posting).
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end close tasks (A/P postings complete).
• Maintain and organize financial documents, filing, and electronic records.
• Processing credit applications (new customers, new vendors).
• Set up new customers and vendors.
• Processing direct shipment invoicing and related document management.
• Assist in preparing financial reports, schedules, and basic analyses.
• Help prepare documentation for audits and tax filings.
• Communicate billing and payment inquiries with vendors and clients.
• Maintain accounting@ mailboxes.
• Perform ad-hoc tasks and data entry projects to support the accounting team.
• Set up & Maintain State Tax Certificates.
• Weekly ordering of Stock Inventory.
• Process and follow-up of manufacturer returns.
• Inventory Adjustments.
• Set up new part numbers

Skills

Accounts receivable

Accounts payable

General ledger

Month-end close

Financial reporting

Attention to detail

Organizational skills

Time management

Communication skills

Discretion with confidential data

Education

Associate degree in Accounting, Finance, Business Administration, or equivalent experience

Job description

• Manage Accounts Receivable (aging, payment processing)
• Process Daily Accounts Payable Invoices (matching, posting)
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end close tasks (all direct shipment invoices, A/P posting completed)
• Maintain and organize financial documents, filing, and electronic records
• Processing credit applications (new customers, new vendors)
• Set up new customers and vendors
• Processing direct shipment invoicing and related document management
• Assist in preparing financial reports, schedules, and basic analyses
• Help prepare documentation for audits and tax filings
• Communicate with vendors, clients, and internal teams regarding billing and payment inquiries
• Maintain “accounting@” mailboxes
• Perform ad-hoc tasks and data entry projects to support the accounting team
• Set up & Maintain State Tax Certificates
• Weekly ordering of Stock Inventory
• Process and follow-up of manufacturer returns
• Inventory Adjustments
• Set up new part numbers

Responsibilities

• Manage Accounts Receivable (aging, payment processing)
• Process Daily Accounts Payable Invoices (matching, posting)
• Credit Memo Follow-up (vendors)
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end close tasks (all direct shipment invoices, A/P posting completed)
• Maintain and organize financial documents, filing, and electronic records
• Processing credit applications (new customers, new vendors)
• Set up new customers and vendors
• Processing direct shipment invoicing and related document management
• Assist in preparing financial reports, schedules, and basic analyses
• Help prepare documentation for audits and tax filings
• Communicate with vendors, clients, and internal teams regarding billing and payment inquiries
• Maintain “accounting@” mailboxes
• Perform ad-hoc tasks and data entry projects to support the accounting team
• Set up & Maintain State Tax Certificates
• Weekly ordering of Stock Inventory
• Process and follow-up of manufacturer returns
• Inventory Adjustments
• Set up new part numbers

Skills & Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience
• 1–2 years of experience in accounting, bookkeeping, or a similar finance role (entry-level candidates with internship experience considered)
• Reliability and discretion when handling confidential financial information
• Familiarity with general ledger processes and month-end close
• Experience with accounts payable/receivable workflows and reconciliations
• Strong attention to detail and accuracy
• Good organizational and time-management skills; able to prioritize multiple tasks
• Clear written and verbal communication skills