Cedar Rapids Administrative Support Associate

Schimberg Co.; Cedar Rapids (IA); On-site; USD 37,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Flexible spending plan

Retirement plan

Paid time off

Job summary

Schimberg Co. is seeking an Accounting Assistant to join our cross-functional accounting team at our Cedar Rapids location. You will handle data entry, reconciliation, vendor and customer communication, and general administrative tasks.

We value integrity, teamwork, and accuracy. This role offers stability in a family-owned business with comprehensive benefits and opportunities for cross-training and career growth.

Qualifications

• Associates degree or certificate in accounting, finance or business (or equivalent)
• Working knowledge of accounts payable practices and vendor payment processing
• Excellent attention to detail and critical thinking skills
• Ability to prioritize tasks and adapt to shifting responsibilities
• Effective communication with vendors, customers, and team members
• Proficiency with Microsoft Office (Word, Excel, Outlook)

Responsibilities

• Input data into inventory management system and Excel spreadsheets.
• Reconcile purchase orders, work orders, credit memos and/or receivers against internal records for accuracy.
• Review reports and investigate missing or incomplete documentation.
• Communicate with vendors and sales team to resolve discrepancies.
• Perform general administrative tasks as needed, including sorting and distributing mail, alphabetizing and filing.
• May participate in the reception team rotation, directing inbound calls.

Skills

Data entry

Reconciliation

Vendor & customer communication

Analytical skills

Attention to detail

Prioritization

Team collaboration

Education

Associates degree or certificate in accounting, finance or business

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Schimberg Co. is a family-owned distributor of pipes, valves, and fittings, with eight locations across the Midwest. For over a century, we have built a reputation for delivering quality products supported by exceptional customer service. We seek individuals who embody our core values: hard work, integrity, and dedication to the industry.

Position Overview

We are hiring an Accounting Assistant to join our cross-functional accounting team. This role involves data entry, reconciliation, vendor and customer communication, and administrative tasks to ensure accurate and efficient transactions for all seven locations. Successful candidates excel in a collaborative work environment, demonstrate strong analytical skills, manage high-volume workloads efficiently and adapt easily to shifting priorities.

Key Responsibilities

• Input data into inventory management system and Excel spreadsheets.
• Reconcile purchase orders, work orders, credit memos and/or receivers against internal records for accuracy.
• Review reports and investigate missing or incomplete documentation.
• Communicate with vendors and sales team to resolve discrepancies.
• Perform general administrative tasks as needed, including sorting and distributing mail, alphabetizing and filing.
• May participate in the reception team rotation, directing inbound calls.

What You'll Experience

• Traditional values: Integrity, hard work, and dedication drive our business.
• Stability: A family-owned business for over 100 years, adapting and growing with industry demands.
• Exceptional Benefits: Medical, dental, life insurance, flexible spending or health saving plan, retirement plan, paid time off and holidays.
• Meaningful work: Engage with colleagues across departments and experience the direct impact of your role.
• Team-oriented environment: We collaborate to deliver an exceptional customer experience.
• Career Growth: Cross-training opportunities keep you learning and challenged in your role.

Qualifications

• Associates degree or certificate in accounting, finance or business (or equivalent experience/training)
• Working knowledge of accounts payable practices and vendor payment processing preferred
• Excellent attention to detail and critical thinking skills
• Ability to prioritize tasks and adapt to shifting responsibilities
• Effective communication skills to interact with vendors, customers, and team members
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook).

This position requires a pre-employment background screen as a condition of hire.

Schimberg Co. is an equal opportunity employer.

This position requires a pre-employment background screen as a condition of hire.

Schimberg Co. is an equal opportunity employer.