Administrative Support

AHU Technologies Inc.; Washington (District of Columbia); On-site; USD 35,000 - 50,000; Full time

Job summary

AHU Technologies Inc is seeking an Administrative Support professional for their Ybor City location in Tampa, FL. The role involves filling in for someone on FMLA leave for approximately three months and includes responsibilities such as front desk support and administrative assistance to department associates.

Candidates should possess a High School Diploma, at least 2 years of relevant experience, and proficiency in Microsoft Office. Excellent interpersonal skills are necessary for this public-facing position.

Qualifications

• 2+ years experience as administrative support in a professional office.
• Able to pass a drug screen and MVR.
• Experience with Microsoft Office for 2 years.

Responsibilities

• Serve as the initial point of contact for the Front Desk.
• Provide administrative support to department associates.
• Prepare and process all incoming and outgoing mail.
• Maintain accurate sign-in/sign-out procedures.

Skills

Ability to speak and understand English

Microsoft Office including Outlook, Word, Excel and PowerPoint

Excellent verbal, written and interpersonal skills

Excellent typing and data entry

Experience in public facing situations

Education

High School Diploma

Bachelor's degree in IT or related field

Job description

TITLE: Administrative Support

LOCATION: Tampa, FL

Minimum Education: Bachelor’s degree in IT, related field, or equivalent experience.

Required Experience: 2+ Years

Short Job Description

Administrative Support - filling in for someone on FMLA. Approximate length of assignment, 3 months.

Candidate Responsibilities

Front Desk Support

• Serves as initial point of contact for the Front Desk of the Executive Ybor City location, answering the central telephone system and directing calls accordingly.
• Greets and directs visitors to. Assists visitors, employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head.
• Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location.
• Prepares and processes all incoming and outgoing mail. Receives and routes incoming/outgoing mail to the client.

Administrative Assistant Support

• Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
• Creates and maintains forms and spreadsheets to support client functions and track activities and deadlines. Generates reports and gathers statistical data as requested.
• Maintains and controls the client files, hard and electronic copies, and serves as file manager for the client.
• Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
• Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
• Schedules and confirms conferences, meetings, and appointments for the department.
• May complete and monitor purchase requisitions, correspondence and internal request forms.
• Provides ongoing assistance and training to involving the usage of various office machines, tools and equipment.
• Performs other duties as assigned.

Skills

• Ability to speak and understand English. Required
• High School Diploma. Required
• Able to pass a drug screen and MVR. Required
• 2 years experience as administrative support person in a professional office. Required 2 Years
• Microsoft Office including Outlook, Word, Excel and PowerPoint. Required 2 Years
• Excellent verbal, written and interpersonal skills. Required
• Excellent typing and data entry. Required
• Experience in public facing and individuals who may be rude or irate. Required