Office Support

Volunteer Florida; Florida; Hybrid; USD 30,000 - 42,000; Full time

Job summary

Volunteer Florida is seeking a detail-oriented administrative professional to handle clerical duties in New Port Richey, FL. The role involves answering phones, scheduling, filing, and supporting staff with meetings and events.

The position requires 18+ years of age and a cooperative, proactive approach to office tasks within a supportive team environment.

Qualifications

• Age minimum 18+.
• Must be able to perform clerical tasks and follow policies.

Responsibilities

• Answer phones, provide information, direct calls to staff, and take messages.
• Book conference rooms and schedule appointments; prepare memos and correspondence.
• Sort and distribute mail; process outgoing mail and shipments.
• Maintain and organize files and training documents.
• Assist staff with projects, meetings, and events.
• Maintain stocked office supplies and ensure orderly work areas.
• Attend trainings and staff meetings; prepare meeting agendas and sign-in sheets.
• Record meeting minutes and distribute to stakeholders.

Job description

POSITION SUMMARY

Responsible for performing clerical and secretarial duties

ESSENTIAL JOB FUNCTIONS

• Answer telephone calls, provide general information, field/answer questions, direct calls to the appropriate staff member, and take messages when appropriate.
• Book conference room, schedule appointments, compose memos, prepare correspondence and documentation, and perform other general clerical functions such as: photocopying, faxing, mailing, and filing.
• Sort and distribute mail daily; opens and prioritizes mail; and processes all outgoing mail.
• Sort and distribute agency information in the appropriate manner as requested by Director/Service Area Managers. Receive shipments, identify and notify recipient of delivery. Assure delivery is distributed appropriately.
• Maintain files of correspondence, training files, and other informational/data files.
• Work independently and within a team to assist desginated staff with ongoing and/or special projects, which may include: planning/coordinating multiple presentations, disseminating information, and organizing departmental wide events.
• Assure appropriate levels of office supplies are stocked and maintained in an orderly manner.
• Attend and actively participate in training programs, staff meetings, and other meeting/trainings.
• Prepare agendas and sign-in sheets, and makes arrangements for meetings, trainings, and other service area activities for all members of the management team.
• Record meeting minutes and distribute to appropriate individuals in a timely manner.
• Assist in the completion of client assessments as needed, and ensures the corresponding database is updated appropriately.
• Print and collate incoming/outgoing contracts for review and sign off as directed, and maintain copies of such contracts.
• Organize and prioritize all assignments as directed.
• Participate in regular safety, storm and fire drills.
• Print, disseminate, and/or submit reports, documents, and files as directed.
• Maintain confidentiality in all aspects of client, staff, and agency information.
• Maintain professionalism, a positive image, and effective working interactions with co-workers, clients, and all outside contacts within the community.
• Uses and follows the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc.

Issue Area(s)

Civic & Community

Requirements

Age Minimum (with Adult): 18+ , Minimum Age:18+

Location

New Port Richey, FL, 34652