Administrative Support

Broadcom; San Jose (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Broadcom is seeking an experienced Administrative Specialist to provide high-level support to the Vice President of Global Operations. The role includes complex calendar management, travel coordination, and handling confidential information with discretion.

Responsibilities cover expense reporting, PO approvals, onboarding support, and cross-functional collaboration across departments. This position requires initiative, judgment, and the ability to work with leadership at all levels.

Qualifications

• 6+ years of administrative support experience in a fast-paced corporate environment.
• Strong business judgment with the ability to anticipate needs and provide practical solutions.
• Discretion handling highly confidential information.

Responsibilities

• Calendar management for senior leaders across global time zones.
• Coordinate domestic and international travel arrangements, visas and itineraries.
• Prepare and review expense reports; review and approve POs and admin requests.
• Support onboarding, org charts, employee engagement events, and distribution lists.

Skills

Calendar management

Travel logistics

Financial approvals

Team operations

Cross-functional collaboration

Mentorship

Executive support

Problem-solving

Job description

Job Description:

Job description Template

Position Title: Administrative Support 5

Role Type: Full-time

Job Overview

The Administrative Assistant provides high-level administrative support to the Vice President ofGlobal Operations. We are seeking a proactive, self-motivated Senior Administrative Specialist to provide high-level operational and administrative support to department managers and teams. Serving as a trusted specialist, you will manage complex schedules, streamline daily office operations, and execute special projects requiring research and data analysis.

This role requires considerable judgment, initiative, and the ability to solve problems autonomously. You will regularly interact with leadership at all organizational levels, coordinate cross-functional initiatives, and handle highly confidential information with absolute discretion.

Key Responsibilities

Executive & Administrative Support

• Calendar Management: Proactively manage complex executive calendars, resolve scheduling conflicts, and coordinate meetings across global time zones.
• Travel Logistics: Coordinate domestic and international travel arrangements, including itineraries, visas.
• Financial & Approvals: Prepare and review expense reports for leadership and team members; review and approve daily Purchase Orders (POs) and administrative requests.
• Team Operations: Support new hire onboarding, maintain updated organizational charts, coordinate employee engagement events, and manage team distribution lists and Box files

Meeting & Event Coordination

• Logistics & Catering: Organize in-person, hybrid, and virtual meetings. Pre-register external guests, arrange facility requirements, and manage catering setups.
• Executive Briefing Center (EBC) Support: Process EBC briefing requests, manage the facility calendar, coordinate with IT/facilities, and resolve or elevate technical issues.
• Executive Backup: Provide backup support for executive-level meetings

Office & Cross-Functional Operations

• Facilities Liaison: Act as the main point of contact for local workplace services, space allocation, workspace audits, and office supply management.
• Project & Process Management: Track upcoming team deadlines and drive accountability.
• Cross-Functional Collaboration: Build strong relationships across internal departments and external suppliers to streamline communication.
• Mentorship: Serve as a subject matter expert and provide informal guidance or leadership to junior administrative and support staff.

Qualifications & Requirements

• Experience: 6+ years of administrative support experience in a fast-paced corporate environment.
• Problem-Solving: Strong business judgment with a proven ability to anticipate needs, evaluate implications, and recommend practical solutions.
• Discretion: Demonstrated success handling sensitive, high-level confidential information.

Additional Job Description:

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.