Administrative Support

Socket.dev; Wayne (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Broadcom seeks a Senior Administrative Specialist to provide high-level support to VPGO, managing complex schedules, travel, and confidential information across global operations. You will coordinate cross-functional initiatives, onboarding, and events while handling sensitive data with discretion.

The role demands initiative, strong judgment, and the ability to work with leadership at all levels. Domestic and international travel coordination, PO reviews, and executive backup duties are part of

Qualifications

• Minimum 6 years of admin support experience in a fast-paced corporate environment.
• Strong business judgment with the ability to anticipate needs and propose practical solutions.
• Experience handling sensitive, confidential information with discretion.

Responsibilities

• Proactively manage complex executive calendars across global time zones.
• Coordinate domestic and international travel arrangements.
• Prepare and review expense reports; review and approve POs and admin requests.
• Support onboarding, maintain org charts, coordinate engagement events, and manage distribution lists and Box files.
• Organize in-person, hybrid, and virtual meetings; pre-register external guests and manage catering.
• Process EBC briefing requests and manage facility calendar; coordinate with IT/facilities.
• Provide backup support for executive-level meetings.
• Serve as liaison for local workplace services, space management, and office supply management.
• Track team deadlines and drive accountability; foster cross-functional collaboration.
• Mentor junior administrative staff.

Skills

6+ years experience

Problem solving

Discretion

Job description

Job Description:

Job description Template

Position Title: Administrative Support 5

Role Type: Full-time

Job Overview

The Administrative Assistant provides high-level administrative support to the Vice President ofGlobal Operations. We are seeking a proactive, self-motivated Senior Administrative Specialist to provide high-level operational and administrative support to department managers and teams. Serving as a trusted specialist, you will manage complex schedules, streamline daily office operations, and execute special projects requiring research and data analysis.

This role requires considerable judgment, initiative, and the ability to solve problems autonomously. You will regularly interact with leadership at all organizational levels, coordinate cross-functional initiatives, and handle highly confidential information with absolute discretion.

Key Responsibilities

Executive & Administrative Support

• Calendar Management: Proactively manage complex executive calendars, resolve scheduling conflicts, and coordinate meetings across global time zones.
• Travel Logistics: Coordinate domestic and international travel arrangements, including itineraries, visas.
• Financial & Approvals: Prepare and review expense reports for leadership and team members; review and approve daily Purchase Orders (POs) and administrative requests.
• Team Operations: Support new hire onboarding, maintain updated organizational charts, coordinate employee engagement events, and manage team distribution lists and Box files

Meeting & Event Coordination

• Logistics & Catering: Organize in-person, hybrid, and virtual meetings. Pre-register external guests, arrange facility requirements, and manage catering setups.
• Executive Briefing Center (EBC) Support: Process EBC briefing requests, manage the facility calendar, coordinate with IT/facilities, and resolve or upscale technical issues.
• Executive Backup: Provide backup support for executive-level meetings

Office & Cross-Functional Operations

• Facilities Liaison: Act as the main point of contact for local workplace services, space allocation, workspace audits, and office supply management.
• Project & Process Management: Track upcoming team deadlines and drive accountability.
• Cross-Functional Collaboration: Build strong relationships across internal departments and external suppliers to streamline communication.
• Mentorship: Serve as a subject matter expert and provide informal guidance or leadership to junior administrative and support staff.

Qualifications & Requirements

• Experience: 6+ years of administrative support experience in a fast-paced corporate environment.
• Problem-Solving: Strong business judgment with a proven ability to anticipate needs, evaluate implications, and recommend practical solutions.
• Discretion: Demonstrated success handling sensitive, high-level confidential information.

Additional Job Description:

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.