Administrative Support

New York City Department of Transportation; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

New York City Department of Transportation is seeking one Principal Administrative Associate Level I to provide comprehensive administrative coordination, program oversight, and operational support for the Electrical Inspection Unit.

The selected candidate will perform complex administrative work including data entry, records management, filing, reporting, correspondence, and coordination of day-to-day administrative activities. Residency and civil service requirements apply for appointment.

Qualifications

• Strong organizational, written and oral communication skills.
• Knowledge of MS Word, Excel and PowerPoint.

Responsibilities

• Provide comprehensive administrative coordination and program oversight for the Electrical Inspection Unit.
• Coordinate day-to-day administrative activities and maintain accurate records and databases.
• Track assignments and activities to support timely completion of tasks.
• Ensure information and documentation are organized and readily accessible.

Skills

Organizational skills

Written communication

Oral communication

Education

Bachelor's degree + 2 years progressive clerical/administrative experience

Associate degree + 3 years progressive clerical/administrative experience

High school diploma + 4 years progressive clerical/administrative experience

Educational equivalence with supervisory experience

Tools

MS Word

Excel

PowerPoint

Job description

In order to be considered for this position candidate must be serving permanently in the title of Principal Administrative Associate, or must have filed for the Open Competitive Principal Administrative Associate list.

The Electrical Inspection Unit is seeking to hire one Principal Administrative Associate Level I to provide comprehensive administrative coordination, program oversight, and operational support for the Unit. The selected candidate will perform responsible and complex administrative work involving data entry, records management, filing, reporting, correspondence, and the coordination of day-to-day administrative activities.

The Principal Administrative Associate Level I will support the effective operation of the Electrical Inspection Unit by coordinating administrative processes, monitoring program activities, maintaining accurate records and databases, and ensuring that information and documentation are properly organized and readily accessible.

The position will work closely with Unit staff and management to support operational priorities, track assignments and activities, and facilitate the timely completion of administrative and program-related tasks.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• 3. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

• -Strong organizational, written and oral communication skills.
• -Knowledge of MS Word, Excel and PowerPoint

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.