Administrative Support

City of New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

The City of New York seeks a Principal Administrative Associate Level I to provide comprehensive administrative coordination, program oversight and operational support for the Electrical Inspection Unit. The role demands data entry, records management, filing, reporting and timely completion of day-to-day tasks in a deadline-driven environment.

The successful candidate will track assignments, coordinate administrative processes with Unit staff and management, maintain accurate records and

Qualifications

• Bachelor's degree and two years of full-time clerical/administrative experience, one year in an administrative capacity or supervising staff.
• Associate degree or 60 semester credits and three years of clerical/administrative experience, including one year supervisory.
• Four-year high school diploma and four years of clerical/administrative experience, including one year supervisory.
• Education and/or experience equivalent to (1)-(3) with one year supervisory; college credits substituting for experience up to 3 years.

Responsibilities

• Coordinate administrative processes and monitor day-to-day unit activities.
• Perform data entry, records management, filing and reporting.
• Support operational priorities and track assignments for timely completion.
• Collaborate with Unit staff and management to ensure documentation is accessible.

Skills

Clerical experience

Supervisory experience

Data entry

Records management

Education

Bachelor's degree

Associate degree / 60 credits

High school diploma or equivalent

Education/experience equivalent with supervisory exp

Job description

• Job Category: Administration & Human Resources
• Salary Band: $80,000 to $90,000
• Compensation: USD 55,105 - USD 80,721

Job Description

In order to be considered for this position candidate must be serving permanently in the title of Principal Administrative Associate, or must have filed for the Open Competitive Principal Administrative Associate list. The Electrical Inspection Unit is seeking to hire one Principal Administrative Associate Level I to provide comprehensive administrative coordination, program oversight, and operational support for the Unit. The selected candidate will perform responsible and complex administrative work involving data entry, records management, filing, reporting, correspondence, and the coordination of day-to-day administrative activities. The Principal Administrative Associate Level I will support the effective operation of the Electrical Inspection Unit by coordinating administrative processes, monitoring program activities, maintaining accurate records and databases, and ensuring that information and documentation are properly organized and readily accessible. The position will work closely with Unit staff and management to support operational priorities, track assignments and activities, and facilitate the timely completion of administrative and program-related tasks.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.