Principal Administrative Associate

City of New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

The City of New York is seeking a Principal Administrative Associate for the Office of Administrative Tax Appeals in a NYC agency setting. The role focuses on data entry, file management, and general clerical duties to support tax appeals processes.

Ideal candidates will be organized, reliable, and proficient with PC software, especially Word and Excel, to handle routine administrative needs and assist staff effectively.

Qualifications

• Bachelor’s degree or equivalent with progressive clerical experience.
• Experience in administrative supervisory roles preferred.
• Substitution of education for experience allowed with limits.

Responsibilities

• Accurately entering data in agency systems and maintaining records.
• Scanning, filing documents, and performing basic clerical tasks.
• Providing administrative support including answering phones and greeting visitors.
• Preparing simple correspondence and assisting staff with routine needs.

Skills

Data entry accuracy

Administrative support

Organizational skills

Education

Baccalaureate degree + 3 years clerical experience

Associate degree + 4 years clerical experience

High school diploma + 5 years clerical experience

Tools

Word

Excel

Job description

• Job Category: Administration & Human Resources
• Salary Band: $80,000 to $90,000
• Compensation: USD 61,656 - USD 89,625

Job Description

The Office of Administrative Tax Appeals is a small NYC Agency that handles Administrative Tax Appeals and provides NYC property owners and taxpayers with an independent forum in which to appeal tax-related determinations of the New York City Department of Finance.

The successful candidate will play a key role in:

• Accurately doing data entry in Agency’s computer systems to create and maintain records.
• Scanning and filing documents and doing other basic clerical tasks.
• Providing administrative support for Agency operations include answering Agency phone and greeting visitors.
• Preparing simple correspondence and assisting staff with other routine administrative needs.

Candidates should be organized and reliable.

Candidate should be experienced in PC software, particularly Word and Excel.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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