Administrative Supervisor - Santa Monica Hospital Nursing Administration

UCLA Health; Santa Monica (CA); Presencial; USD 73 000 - 150 000; Tempo integral

Resumo da oferta

UCLA Health in Santa Monica, CA seeks an Administrative Supervisor for the Nursing Administration team. You will lead administrative services and oversee daily operations across nursing units, ensuring efficiency and service excellence.

You will coach administrative staff, manage priorities, and support the achievement of departmental objectives while maintaining compliance with organizational policies and procedures.

Qualificações

• Strong knowledge of administrative operations, personnel administration, compliance monitoring, and office management practices.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Analytical and problem-solving skills with process-improvement capability.
• Excellent verbal and written communication with cross-functional teams.
• Experience handling confidential employee information with professionalism and discretion.

Responsabilidades

• Oversee administrative services for Nursing Division and daily operations across units.
• Coach and direct administrative staff, assign priorities, and improve efficiency.
• Ensure compliance with organizational policies and procedures.
• Provide administrative support to Director and Chief Nursing Officer as needed.
• Promote service excellence and operational consistency in a fast-paced healthcare setting.

Conhecimentos

Administrative operations

Organization

Communication

Problem solving

Confidential information handling

Microsoft Office

HR/payroll systems

Independent work

Team supervision

Formação académica

Business Administration degree

Healthcare Administration degree

Ferramentas

Excel

Word

Outlook

PowerPoint

HR payroll systems

Scheduling systems

Reporting systems

Descrição da oferta de emprego

Work Location: Santa Monica, CA, USA

Work Schedule

Monday - Friday 8:00 AM - 5:00 PM

Posted Date

08/04/2026

Salary Range: $73000.00 - 149600.00 Annually

Employment Type

Duration

Indefinite

Job #

31791

Primary Duties and Responsibilities

As the Administrative Supervisor for Santa Monica Hospital Nursing Administration, you will play a key role in supporting Nursing Administration and ensuring seamless daily operations across nursing units. You will provide direct leadership and guidance to administrative assistants, helping drive efficiency, service excellence, and operational consistency.

In this role, you will oversee administrative services for the Nursing Division, actively contribute to daily operational tasks, and ensure compliance with organizational policies and procedures. You will coach and direct team members, assign priorities, and support the successful completion of departmental objectives.

Reporting to the Director of Santa Monica Hospital Administration, you will also provide administrative support to the Chief Nursing Officer and executive leadership team as needed. This position offers a moderate level of autonomy and is ideal for a self-directed professional who thrives in a fast-paced healthcare environment and enjoys leading teams while improving operational performance.

Salary Range: $73,000 - $149,600 annually

Job Qualifications

Required

• Strong knowledge of administrative operations, personnel administration, compliance monitoring, and office management practices.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Strong analytical and problem-solving skills with the ability to identify issues, recommend solutions, and implement process improvements.
• Excellent verbal and written communication skills with the ability to interact effectively with employees, managers, executives, and cross-functional teams.
• Experience handling confidential employee information with a high degree of professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, as well as experience with HR, payroll, scheduling, and reporting systems.
• Ability to exercise sound judgment, work independently, and take initiative with minimal supervision.

Preferred

• Degree in Business Administration, Healthcare Administration, Human Resources, or a related field
• Two or more years of supervisory or leadership experience in a healthcare, hospital, academic medical center, or similarly regulated environment.
• Experience supporting Nursing Administration, executive leadership, or large operational departments.
• Knowledge of healthcare regulatory requirements, accreditation standards, and compliance reporting.
• Experience with employee onboarding, personnel transactions, payroll administration, and performance management processes.
• Experience preparing reports, analyzing operational data, and supporting budget monitoring activities.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.