Administrative Supervisor - Santa Monica Hospital Nursing Administration

University of California - Los Angeles Health; Santa Monica (CA); Presencial; USD 73 000 - 150 000; Tempo integral

Resumo da oferta

University of California - Los Angeles Health invites an Administrative Supervisor for Santa Monica Hospital Nursing Administration to lead administrative operations across nursing units. You will guide administrative assistants, ensure smooth daily workflows, and promote service excellence in a fast-paced healthcare setting.

Reporting to the Director of Santa Monica Hospital Administration, you will support the Chief Nursing Officer and executive leadership, delegate priorities, coach staff,

Qualificações

• Strong knowledge of administrative operations, personnel administration, compliance monitoring, and office management practices.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Strong analytical and problem-solving skills with the ability to identify issues, recommend solutions, and implement process improvements.
• Excellent verbal and written communication skills with the ability to interact effectively with employees, managers, executives, and cross-functional teams.
• Experience handling confidential employee information with a high degree of professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, as well as experience with HR, payroll, scheduling, and reporting systems.
• Ability to exercise sound judgment, work independently, and take initiative with minimal supervision.

Responsabilidades

• Oversee administrative services for the Nursing Division and support daily operational tasks.
• Coach and direct administrative staff, assign priorities, and track progress toward department goals.
• Provide executive-level administrative support to the Director and Chief Nursing Officer as needed.
• Ensure compliance with organizational policies and contribute to process improvements.

Conhecimentos

Administrative ops

Personnel administration

Compliance monitoring

Office management

Organizational skills

Analytical thinking

Communication skills

Confidentiality

Independent work

Leadership

Formação académica

Business Admin

Healthcare Admin

HR

Bachelor's degree

Ferramentas

Microsoft Office

HR/payroll systems

Scheduling software

Reporting systems

Descrição da oferta de emprego

Description

As the Administrative Supervisor for Santa Monica Hospital Nursing Administration, you will play a key role in supporting Nursing Administration and ensuring seamless daily operations across nursing units. You will provide direct leadership and guidance to administrative assistants, helping drive efficiency, service excellence, and operational consistency.

In this role, you will oversee administrative services for the Nursing Division, actively contribute to daily operational tasks, and ensure compliance with organizational policies and procedures. You will coach and direct team members, assign priorities, and support the successful completion of departmental objectives.

Reporting to the Director of Santa Monica Hospital Administration, you will also provide administrative support to the Chief Nursing Officer and executive leadership team as needed. This position offers a moderate level of autonomy and is ideal for a self-directed professional who thrives in a fast-paced healthcare environment and enjoys leading teams while improving operational performance.

Salary Range: $73,000 - $149,600 annually

Qualifications

Required

• Strong knowledge of administrative operations, personnel administration, compliance monitoring, and office management practices.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Strong analytical and problem-solving skills with the ability to identify issues, recommend solutions, and implement process improvements.
• Excellent verbal and written communication skills with the ability to interact effectively with employees, managers, executives, and cross-functional teams.
• Experience handling confidential employee information with a high degree of professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, as well as experience with HR, payroll, scheduling, and reporting systems.
• Ability to exercise sound judgment, work independently, and take initiative with minimal supervision.

Preferred

• Degree in Business Administration, Healthcare Administration, Human Resources, or a related field
• Two or more years of supervisory or leadership experience in a healthcare, hospital, academic medical center, or similarly regulated environment.
• Experience supporting Nursing Administration, executive leadership, or large operational departments.
• Knowledge of healthcare regulatory requirements, accreditation standards, and compliance reporting.
• Experience with employee onboarding, personnel transactions, payroll administration, and performance management processes.
• Experience preparing reports, analyzing operational data, and supporting budget monitoring activities.