Administrative Supervisor – Office & Programs

MaineGuide; Rockland (ME); Sur place; USD 2 617 000 - 3 883 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Retirement plan

Paid holidays

Vacation leave

Sick leave

Parental leave

FSA

Student loan forgiveness

Employee assistance program

Résumé du poste

The Department of Health and Human Services (DHHS) in Maine seeks an experienced administrative professional to support the Rockland Office of Child & Family Services. You will supervise staff and oversee office operations, applying independent judgment to confidential information and processes.

Strong communication, organizational abilities, and proficiency with Excel, Outlook, and Word are essential as you manage various tasks, databases, and workflow improvements in a busy state office

Qualifications

• Minimum qualifications include solid knowledge of modern office practices and independent decision-making according to standard procedures.
• Ability to manage complex, varied office tasks and maintain confidential information.
• Experience with documenting meetings, developing databases, and handling communications.

Responsabilités

• Answering phone calls and directing inquiries to program administrators and supervisors.
• Documenting meetings, notes, and decisions for leadership.
• Developing and maintaining databases, spreadsheets, and workflows for OCFS processes.
• Monitoring emails and correspondence for office staff and program administrators.
• Assisting staff, constituents, and stakeholders with concerns, reports, and compliance needs.

Connaissances

Oral and written communication

Organizational skills

Customer service

Multi-tasking

Excel

Outlook

Microsoft Word

Formation

Outils

Excel

Outlook

Microsoft Word

Description du poste

The Department of Health and Human Services (DHHS) in Maine seeks an experienced administrative professional to support the Rockland Office of Child & Family Services. You will supervise staff and oversee office operations, applying independent judgment to confidential information and processes.

Strong communication, organizational abilities, and proficiency with Excel, Outlook, and Word are essential as you manage various tasks, databases, and workflow improvements in a busy state office