Administrative Supervisor — Lead & Elevate Office Ops

Victor Community Support Services; Fairfield (CA); On-site; USD 39,000 - 54,000; Full time

Benefits offered by this job

Low-cost Medical

Dental & Vision

Life Insurance

Paid Holidays

PTO & Sick Pay

403B Retirement Plan

Mileage Reimbursement

Job summary

Victor Community Support Services is seeking an Administrative Supervisor to provide office support at the assigned site(s). The role reports to the Administrative Manager and focuses on leading the administrative team and aligning processes with Agency standards.

You will partner with site leadership, supervise administrative associates, and ensure timely completion of tasks while maintaining accurate records and effective communications across departments.

Qualifications

• Must have a High School Diploma or GED.
• Two years of administrative support experience in a similar role.
• Effective verbal and written communication skills.
• Proficient in all Microsoft Office products.

Responsibilities

• Partners with site leadership to provide administrative support in alignment with Agency standards.
• Supervises, directs and develops the administrative associates assigned to the site.
• Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes.
• Leads site-based administrative team to ensure timely and accurate completion of tasks and projects as assigned.
• Leads site-based implementation of new or modified administrative processes to ensure alignment with regional and Agency standards.
• Oversees implementation and maintenance of program accounting system, systems for controlling incoming and outgoing written communications, data collection and comprehensive records management.
• Provides oversight and support for the following: a) Manage site needs, b) On-site technical support to all staff, c) Payroll processing, d) Manages psychiatric department needs, and e) Administrative functions (if assigned to Administrative Office).
• Completes other duties as assigned.

Skills

Verbal communication

Written communication

Microsoft Office

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Victor Community Support Services is seeking an Administrative Supervisor to provide office support at the assigned site(s). The role reports to the Administrative Manager and focuses on leading the administrative team and aligning processes with Agency standards.

You will partner with site leadership, supervise administrative associates, and ensure timely completion of tasks while maintaining accurate records and effective communications across departments.