Administrative Supervisor - Hybrid, Lead 6-8 Admins

Stanford University; Palo Alto (CA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Stanford University’s Division of Oncology in the Department of Medicine seeks an Administrative Supervisor to lead a team of 6–8 and provide high-level support to a senior faculty leader. The role is hybrid, requiring on-site presence two to three days per week and flexibility for additional on-site work as needed.

The ideal candidate will bring proven leadership, exceptional organization, and the ability to manage complex administrative operations in a fast-paced academic medical center.

Qualifications

• High school diploma and six years of administrative experience, or combination of education and relevant experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational and communication skills.
• Ability to prioritize, multi-task and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in decisions.

Responsibilities

• Act on behalf of supervisor to set priorities and resolve administrative problems.
• Prepare background information for meetings and participate on supervisor’s behalf when needed.
• Plan, coordinate and manage conferences, seminars, and events within budget.
• Draft documents and correspondence for presentations, grants, conferences and reports; ensure accuracy.
• Schedule calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets and provide insights.
• Oversee financial transactions; monitor budgets and reconcile discrepancies.
• Coordinate office moves and remodeling as required.
• Analyze material for briefing and extract key information.

Skills

Advanced computer skills

Excellent organizational skills

Excellent verbal and written коммуника

Education

High school diploma

Six years administrative experience or equivalent

Job description

Stanford University’s Division of Oncology in the Department of Medicine seeks an Administrative Supervisor to lead a team of 6–8 and provide high-level support to a senior faculty leader. The role is hybrid, requiring on-site presence two to three days per week and flexibility for additional on-site work as needed.

The ideal candidate will bring proven leadership, exceptional organization, and the ability to manage complex administrative operations in a fast-paced academic medical center.