Administrative Supervisor - Oncology, Atascadero

UCLA Health; Atascadero (CA); On-site; USD 45,000 - 89,000; Full time

Job summary

UCLA Health in Atascadero, CA seeks an Administrative Supervisor to provide direct support to staff, physicians, and hematology/oncology patients. You will supervise leads and administrative staff, back up the practice manager, and help coordinate coverage with a focus on smooth clinical operations.

The role requires strong administrative skills, problem-solving, and effective communication with team members, physicians, and patients across the health system.

Qualifications

• Must analyze information and identify objectives and patterns.
• Demonstrate ability to interact empathetically with patients.
• Make independent judgments and evaluate complex issues.
• Resolve administrative issues and implement long-range plans.
• Work independently with minimal direction and meet deadlines.
• Prioritize under heavy workload and time pressure.
• Draft grammatically correct letters and memos with proper grammar.

Responsibilities

• Provide supervision to leads and administrative staff.
• Support practice manager with troubleshooting clinical operations issues.
• Oversee staff selections and oversight in hematology/oncology clinics.
• Assist with coordinating coverage and patient access within the health system.
• Communicate with referring physicians and other departments.
• Ensure follow-up via telephone and Care Connect/EPIC.

Skills

Analytical thinking

Interpersonal skills

Independent judgment

Administrative skills

Time management

Written communication

Editing

Oral communication

Oncology terminology

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

EPIC

CareConnect

Job description

Work Location: Atascadero, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday-Friday, 8am-5pm

Posted Date

09/14/2026

Salary Range: $32.42 - 64.51 Hourly

Employment Type

Duration

Job #

32990

Primary Duties and Responsibilities

In this role, you will serve as the Administrative Supervisor providing direct support to the staff, physicians, and hematology/oncology patients. Major duties include but are not limited to: supervising a team of leads and administrative assistants, act as a back up to the practice manager with troubleshooting and resolving clinical operation issues, assist with the selection and direct oversight of the administrative staff members, providing support to leads and administrative assistants in other oncology community practices, assisting with troubleshooting, resolving clinical operations issues, arranging practice coverage, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources, and providing follow-up through telephone and EPIC/Care Connect.

Salary range: $32.42/hr - $64.51/hr

Job Qualifications

Required:

• Skill in analyzing information, problems, situations and procedure to define objectives, identify patterns and formulate conclusions
• Demonstrate ability to interact diplomatically and sympathetically with a patient population in varying degrees of health
• Ability to make independent judgments and to evaluate complex issues
• Administrative abilities to resolve complex issues to implement long-range plans
• Skill in working independently and following through on assignments with minimal direction
• Skill in setting priorities when there are deadline pressures, competing requirements, and a heavy workload
• Skill in writing grammatically correct letters, reports, memos and minutes.
• Skill in editing and proofreading correspondence for correct grammar, spelling and punctuation
• Ability to speak to individuals using appropriate grammar and vocabulary to obtain information, explain policies and procedures
• Knowledge of/ability to learn contact persons for information on appropriate patient-related and office-related issues
• Working knowledge of medical oncology terminology
• Skill in performing duties changing from one duty/task to another of a different nature
• Skill in performing duties with frequent interruptions and/or distractions
• Ability to work cooperatively with other staff members, faculty, patients, nursing staff and others

Preferred:

• Ability to speak persuasively to individuals and to a large and small group
• Skill in the use of personal computers and computer software. Working knowledge of Microsoft Word, Excel, and Outlook as well as CareConnect
• Team building skills to include prior supervisory experience
• Previous supervisory experience

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.