Administrative Supervisor: Cash & Operations Lead

flyover-chicago; Chicago (IL); On-site; USD 33,000 - 44,000; Full time

Job summary

Flyover Attractions in Chicago is seeking an Administrative Supervisor to ensure smooth operation of the Administration Team and cross-department coordination with Sales, Marketing, Guest Experience, and Finance.

The role focuses on daily administrative tasks, cash reconciliation, vendor setup, invoicing, and supporting the General Manager and Management team. Strong organizational, communication, and Excel skills are essential.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field; a diploma or degree is preferred.
• Equivalent work experience may be considered in lieu of formal education.

Responsibilities

• Coordinate daily operations of the Administration Team, support Administrative Assistants and ensure tasks are completed efficiently and accurately.
• Complete the daily cash reconciliation process, ensuring accuracy in reporting, timely bank deposits, and the integrity of the attraction’s overall cash float through established controls and checks.
• Assist with vendor set-up and purchase orders; maintain supplier relationships; administer accounts payable, including invoice coding and monthly finance tasks.
• Perform voucher reconciliation and billing, ensuring accuracy and timely invoicing to partners.
• Respond to guest and vendor inquiries via email, phone, and chat; follow the guest feedback and complaint resolution processes.
• Monitor and maintain appropriate levels of office supplies.
• Provide administrative support to the General Manager and the attractions’ Management team.
• Other duties as required.

Skills

Organizational skills

Time management

Problem-solving

Interpersonal skills

Written and verbal communication

Education

Business Administration / Office Administration education

Equivalent work experience considered

Tools

Microsoft Office

Excel

Outlook

Accounting software

POS software

Job description

Flyover Attractions in Chicago is seeking an Administrative Supervisor to ensure smooth operation of the Administration Team and cross-department coordination with Sales, Marketing, Guest Experience, and Finance.

The role focuses on daily administrative tasks, cash reconciliation, vendor setup, invoicing, and supporting the General Manager and Management team. Strong organizational, communication, and Excel skills are essential.