Administrative Operations Supervisor

Flyover LLC; Chicago, Northern (IL, KY); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Flyover seeks an Administrative Supervisor to ensure smooth operation of the Administration Team, coordinating with Sales, Marketing, Guest Experience and Finance, and communicating with vendors.

This role supports the General Manager and Attractions Management, handles daily cash reconciliation, accounts payable, and office supplies while maintaining organization and cross‑department collaboration.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or related field; a diploma preferred.
• Equivalent work experience may be considered.
• Minimum 2–4 years in administrative or office coordination roles.
• Supervisory or lead administrative experience is a plus.
• Experience with cash handling and accounts payable/receivable.

Responsibilities

• Coordinate daily operations of the Administration Team, support Administrative Assistants and ensure tasks are completed efficiently and accurately.
• Complete the daily cash reconciliation process, ensuring accuracy in reporting, timely bank deposits, and the integrity of the attraction’s overall cash float through established controls and checks.
• Assist with vendor set-up and purchase orders; maintain supplier relationships; administer accounts payable, including invoice coding and monthly finance tasks.
• Perform voucher reconciliation and billing, ensuring accuracy and timely invoicing to partners.
• Respond to guest and vendor inquiries via email, phone, and chat; follow the guest feedback and complaint resolution processes.
• Monitor and maintain appropriate levels of office supplies.
• Provide administrative support to the General Manager and the attractions’ Management team.
• Other duties as required

Skills

Microsoft Office Suite

Cash handling

Vendor coordination

Interpersonal communication

Organizational skills

Education

Post-secondary education in Business Administration or related field

Equivalent work experience may be considered

Tools

POS software

Accounting software

Job description

Flyover seeks an Administrative Supervisor to ensure smooth operation of the Administration Team, coordinating with Sales, Marketing, Guest Experience and Finance, and communicating with vendors.

This role supports the General Manager and Attractions Management, handles daily cash reconciliation, accounts payable, and office supplies while maintaining organization and cross‑department collaboration.