Administrative Supervisor - Accounts Payable

City of Houston; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

The City of Houston is seeking an Administrative Supervisor (Finance) to oversee accounts payable operations within the Financial Reporting & Operations division. This role develops and implements policies and procedures and coordinates programs to ensure accurate, timely financial processing.

Responsibilities include supervising the AP team, guiding projects, analyzing metrics, ensuring compliance with internal controls, and collaborating with department leaders to address vendor inquiries

Qualifications

• Bachelor's degree in Business Administration, Accounting, Political Science, Psychology, or a closely related field.
• Three years of experience in personnel, administration, accounting or a closely related field.
• Directly related professional experience may be substituted for the education requirement on a year-for-year basis.
• Preference for advanced Excel, PowerPoint, and reporting tools.

Responsibilities

• Supervises, coordinates, trains and evaluates personnel in the Accounts Payable group.
• May supervise and review development and maintenance of AP projects/policies.
• Coordinate special projects including planning, research, presentations, and evaluation.
• Direct and review vendor monitoring and evaluation.
• Supervise staff service including invoice processing and document review.

Skills

Supervision & Training

Accounts Payable

Vendor Management

Policy Development

Internal Controls

Education

Bachelor's degree in related field

Tools

Excel

PowerPoint

Access

Job description

Position Overview

ALL PERSONS INTERESTED

Applications accepted from: ALL PERSONS INTERESTED

Division: Financial Reporting & Operations

Reporting Location: 611 Walker Street

Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PM

*Subject to Change*

Description Of Duties / Essential Functions

The purpose of the Administrative Supervisor (Finance) is to perform professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Performs varied administrative functions in the direction and coordination of programs and procedures in the assigned department.

Responsibilities

• Supervises, coordinates, trains and evaluates personnel job assignments for the Accounts Payable (A/P) group.
• May supervise and review the development, implementation and maintenance of specific (A/P) projects and/or policies.
• May coordinate special projects, including planning, research, presentations, and evaluation.
• May direct and review vendor monitoring and evaluation.
• May supervise staff service, including invoice processing, document review, document posting and corrections.
• Investigates special problems encountered by employees; responds to calls from both internal and external customers and may be responsible for projects/assignments that extend beyond the normal scope of subordinate's responsibilities.
• Measures, compiles, and analyzes metrics to assist in citywide central services accounts payable activities.
• Respond to vendor issues or inquiries. Assist in maintaining and updating policies and procedures.
• Ability to apply specific guidelines, internal controls and methodologies.
• Researches and responds to internal and external customer inquiries regarding the payment of invoices, payment of employee reimbursements or status of vendor setup requests.
• Ensures all documentation and authorization is received according to guidelines.
• Discusses questionable information with user departments or team leads and ensures corrections are processed.

Working Conditions

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

Minimum Requirements

Education Requirements: Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.

Experience Requirements: Three years of experience in personnel, administration, accounting or a closely related field are required.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

License Requirements: None

Preferences: Preferences will be given to applicants with a minimum of 18 hours in Accounting; accounts payable experience, good organizational skills, verbal and written communication skills and ability to work effectively with all levels of management.

Additionally, preference will be given to applicants who are able to work in a team environment; displays high attention to detail and possesses strong analytical and problem-solving skills; as well as advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting experience.

• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

General Information

Selection / Skills Tests Required

The department will administer, and the applicant must successfully complete a skills-assessment relevant to job description.

Safety Impact Position: No

If yes, this position is subject to random drug testing if a promotional position; candidate must pass an assignment drug test.

Salary Information

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 22

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.