Administrative Supervisor - Accounts Payable

City-of-Houston,-T; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

City of Houston is seeking an Administrative Supervisor (Finance) to lead the Accounts Payable team. The role develops policies, standardizes procedures, and coordinates departmental activities at 611 Walker Street in Houston.

The ideal candidate will have a Bachelor's degree and at least three years of related experience, with strong supervisory and communication skills. Office hours are Monday–Friday, 8:00 AM–5:00 PM, in a city government environment.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a closely related field.
• At least three years of experience in personnel, administration, or accounting.
• Direct substitution allowed year-for-year for education.
• Preference given to candidates with accounts payable exposure and supervisory skills.

Responsibilities

• Supervises, coordinates, trains and evaluates A/P staff.
• Oversees development and maintenance of A/P policies and projects.
• Leads special projects including planning, research, and evaluation.
• Directs vendor monitoring and evaluation.
• Reviews invoice processing, document posting, and corrections.
• Responds to internal/external inquiries regarding invoices and reimbursements.
• Ensures documentation and authorization follow guidelines.
• Discusses questionable information with user departments and ensures corrections.

Skills

Supervisory experience

Analytical skills

Verbal and written communication

Education

Bachelor's degree in Business Administration/Accounting/related field

Tools

Excel

PowerPoint

Access

Job description

Administrative Supervisor - Accounts Payable

Applications accepted from: ALL PERSONS INTERESTED

Division: Financial Reporting & Operations
Reporting Location: 611 Walker Street
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM
*Subject to Change*

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The purpose of the Administrative Supervisor (Finance) is to perform professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Performs varied administrative functions in the direction and coordination of programs and procedures in the assigned department.

RESPONSIBILITIES

• Supervises, coordinates, trains and evaluates personnel job assignments for the Accounts Payable (A/P) group.
• May supervise and review the development, implementation and maintenance of specific (A/P) projects and/or policies.
• May coordinate special projects, including planning, research, presentations, and evaluation.
• May direct and review vendor monitoring and evaluation.
• May supervise staff service, including invoice processing, document review, document posting and corrections.
• Investigates special problems encountered by employees; responds to calls from both internal and external customers and may be responsible for projects/assignments that extend beyond the normal scope of subordinate's responsibilities.
• Measures, compiles, and analyzes metrics to assist in citywide central services accounts payable activities.
• Respond to vendor issues or inquiries. Assist in maintaining and updating policies and procedures.
• Ability to apply specific guidelines, internal controls and methodologies.
• Researches and responds to internal and external customer inquiries regarding the payment of invoices, payment of employee reimbursements or status of vendor setup requests.
• Ensures all documentation and authorization is received according to guidelines.
• Discusses questionable information with user departments or team leads and ensures corrections are processed.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.

EXPERIENCE REQUIREMENTS
Three years of experience in personnel, administration, accounting or a closely related field are required.
Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

Preferences will be given to applicants with a minimum of 18 hours in Accounting; accounts payable experience, good organizational skills, verbal and written communication skills and ability to work effectively with all levels of management.

Additionally, preference will be given to applicants who are able to work in a team environment; displays high attention to detail and possesses strong analytical and problem-solving skills; as well as advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting experience.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED
The department will administer, and the applicant must successfully complete a skills-assessment relevant to job description.

SAFETY IMPACT POSITION:
No

Salary Information
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade: 22

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.