Administrative Supervisor

Zumbro Valley Health Center; Rochester (MN); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) and Roth 401(k) with Employer M

Life Insurance

Paid Time Off

EAP

Free Parking

Job summary

Zumbro Valley Health Center in Rochester, MN is seeking an Administrative Supervisor to lead the Support Services department, including front desk Clinical Records, scheduling, payer eligibility, and related admin functions.

The ideal candidate has an associate degree in business administration (bachelor’s preferred) and 2+ years of office management experience, with strong leadership and a focus on accuracy and client service. This is a full-time, on-site role with competitive benefits.

Qualifications

• Associate’s degree in business administration or related field required.
• Bachelor’s degree in business administration or related field preferred.
• Minimum of two years of prior office management experience.
• Knowledge of office operations, scheduling, EHR, billing processes, and insurance payers required.
• Supervisor experience preferred.

Responsibilities

• Hire, train, supervise, and support employees within the Support Services department.
• Establish and manage staff schedules to ensure coverage and efficient daily operations.
• Oversee Clinical Records processes for accurate, timely release of records.
• Oversee centralized scheduling to ensure accurate and efficient appointment scheduling.
• Monitor payer eligibility and insurance verification processes to ensure coverage accuracy.
• Develop and maintain quality control processes to ensure accuracy in scheduling, records, eligibility, and billing.
• Identify opportunities to improve workflows, efficiency, and quality across the department.
• Develop and maintain training materials for onboarding and training new employees.
• Monitor and evaluate employee performance with coaching and formal reviews.

Education

Associate's degree in business administration

Bachelor's degree in business administration

Tools

Electronic Health Records (EHR)

Job description

Job Location: Zumbro Valley Health Center - Rochester, MN 55904

Position Type: Full Time

Salary Range: $58,572.00 - $71,744.00

Zumbro Valley Health Center is seeking a dedicated and detail-oriented Administrative Supervisor to join our team. This role is responsible for overseeing the Support Services department, including front desk Clinical Records, centralized scheduling, payer eligibility, and other administrative functions. The ideal candidate will have strong leadership skills, healthcare administrative experience, and a commitment to accuracy, efficiency, and excellent client service.

Key Responsibilities

• Hire, train, supervise, and support employees within the Support Services department.
• Establish and manage staff schedules to ensure appropriate coverage and efficient daily operations.
• Oversee Clinical Records processes, ensuring accurate, timely, and organized release of records.
• Oversee centralized scheduling to ensure appointments are scheduled accurately and efficiently while providing excellent service to clients and clinical staff.
• Monitor payer eligibility and insurance verification processes to ensure coverage information is accurate and up to date.
• Develop and maintain quality control processes to ensure accuracy in scheduling, clinical records, eligibility, billing, and other administrative functions.
• Identify opportunities to improve workflows, efficiency, and quality across the department.
• Develop and maintain training materials and systems for onboarding and training new employees.
• Monitor and evaluate employee performance, providing ongoing coaching, feedback, and formal performance reviews.
• Recognize employee achievements and address performance concerns proactively and consistently.
• Maintain proficiency in essential Support Services functions to effectively lead, train, and support the team.
• Serve as a backup for departmental staff as needed, ensuring continuity of daily operations during absences or periods of increased demand.
• Collaborate with clinical and administrative departments to resolve issues, improve communication, and support quality client services.

QualificationsRequirements and Qualifications

• Associate’s degree in business administration or a related field required
• Bachelor’s degree in business administration or a related field preferred
• Minimum of two (2) years of prior office management
• Knowledge of office operations, scheduling, electronic health records (EHR), billing processes, and insurance payers required.
• Supervisor experience preferred.

Why Zumbro Valley Health Center?

Since 1966, Zumbro Valley Health Center has been serving our community as a non-profit organization. We serve the twelve-county region of Southeast MN and have over 240 employees. We are one of the few providers in the state, to provide such an integrative and comprehensive care to all children, adults, and families. In order to provide an integrative approach, we offer a wide variety of services including Outpatient Psychotherapy and Substance Use, Inpatient Residential Treatment, Withdrawal Management and Detoxification, Housing, Skills – Based Training and Targeted Case Management for adults and children, and more.

Pay: $58,572 - $71,744 per year. Compensation is based on years of experience.

Benefits Package

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short-Term and Long-Term Disability
• Life Insurance
• Generous Paid Time Off
• 401(k) and Roth 401(k) with Employer Match
• Pet Insurance
• Qualified Employer for Public Service Loan Forgiveness
• Employee Assistance Program (EAP)
• Free Parking & Employee Discounts

Zumbro Valley Health Center is proud to be an equal opportunity employer, committed to building a diverse and inclusive workforce.