Administrative Supervisor

Presbyterian Senior Living; Huntingdon (Huntingdon County); On-site; USD 27,000 - 30,000; Full time

Job summary

Presbyterian Senior Living in Huntingdon, PA, is seeking an Administrative Supervisor for a full-time daytime shift (8:00am-4:00pm) with no weekend work, occasional holidays. The role leads clerical staff, coordinates accounts payable processing and maintains resident files for independent living communities.

The candidate should have 3–5 years of clerical/office experience, strong MS Office skills, excellent communication, and great organization.

Qualifications

• Minimum of three to five years clerical/office experience required.
• Knowledge of Microsoft Office and email applications required.
• Must possess excellent written and verbal communication skills and professionalism.
• Demonstrated organizational skills with the ability to prioritize work assignments.
• Typing skills of 55 to 60 WPM required.
• Previous supervisory experience preferred.
• Must relate well to team members, residents and visitors.

Responsibilities

• Responsible for or makes recommendations regarding the recruitment, interviewing, hiring, training, supervision and implementation of corrective action for assigned clerical team members.
• At least annually, evaluates job performance of clerical support team.
• Prepare team schedules to ensure adequate coverage at all times within the community.
• Plans, directs and coordinates routine office functions/inventory.
• Responsible for coordinating and implementing the office supply ordering system.
• Receives and verifies all invoices for accuracy.
• Prepares weekly payables for processing and submits to administrative office.
• Serves as liaison for vendors and employees who have questions about payables.
• Assists in the development and monitoring of General and Administrative budgets.
• Maintains Independent Living resident files in compliance with organizational policy.
• Process new resident information and maintains appropriate databases.
• Collects resident fees as required.
• Coordinates resident refunds as outlined in the Residence and Care Agreement.
• Performs various clerical tasks (i.e., typing, answering telephone, distributing mail, faxing, filing) as necessary.
• Responsible for all aspects of telephone system maintenance.
• Coordinates the community Management Information Systems issues with the IT provider.
• Actively participates in the community Quality Assurance/Quality Improvement Program.
• Serves as back-up for Accounts Receivable and ancillary accounts.

Skills

Verbal communication

Written communication

Organizational skills

Team leadership

Time management

Customer service

Tools

Microsoft Office

Job description

Presbyterian Senior Living is a mission-driven organization that lives our values of fostering teamwork, upholding integrity, embracing innovation and leading with compassion in all that we do. Our legacy of serving more than 6,000 older adults with respect and dignity for over 95 years supports our mission to promote wholeness of body, mind and spirit for all that live within our communities.

If you are compassionate, driven and enjoy working with an organization that is committed to valuing the diversity of all team members, one that offers a variety of schedules, career development, excellent benefit options, and more; PSL is for you! Whether you are a nurse, caregiver, culinary professional, maintenance worker or looking for a new career, we offer a wide range of career opportunities to fit your skills and interest.

Compensation: $19.50-$21.50/hour

Full Time 8:00am-4:00pm | No Weekends, Occasional Holidays

The Administrative Supervisor directs, coordinates and supervises clerical team members.This role is also responsible for the coordination and timely processing of weekly Accounts Payables.The position also supervises the general administrative functions for the community.The role is also responsible for maintaining independent living resident files and information.

Qualifications:

• Minimum of three to five years clerical/office experience required
• Knowledge of Microsoft Office and email applications required
• Must possess excellent written and verbal communication skills and professionalism
• Demonstrated organizational skills with the ability to prioritize work assignments
• Typing skills of 55 to 60 WPM required
• Previous supervisory experience preferred
• Must relate well to team members, residents and visitors

Responsibilities & Expectations:

• Responsible for or makes recommendations regarding the recruitment, interviewing, hiring, training, supervision and implementation corrective action for assigned clerical team members.
• At least annually, evaluates job performance of clerical support team.
• Prepare team schedules to insure adequate coverage at all times within the community.
• Plans, directs and coordinates routine office functions/inventory.
• Responsible for coordinating and implementing the office supply ordering system.
• Receives and verifies all invoices for accuracy.
• Prepares weekly payables for processing and submits to administrative office.
• Serves as liaison for vendors and employees who have questions about payables.
• Assists in the development and monitoring of General and Administrative budget.
• Maintains Independent Living resident files in compliance with organizational policy.
• Process new resident information and maintains appropriate databases.
• Collects resident fees as required.
• Coordinates resident refunds as outlined in the Residence and Care Agreement.
• Performs various clerical tasks (i.e., typing, answering telephone, distributing mail, faxing, filing) as necessary.
• Responsible for all aspects of telephone system maintenance.
• Coordinates the community Management Information Systems issues with the IT provider.
• Actively participates in the community Quality Assurance/Quality Improvement Program.
• Serves as back-up for Accounts Receivable and ancillary accounts.