Administrative Assistant

Mississippi Department of Employment Security; Belden (MS); On-site; USD 32,000 - 45,000; Full time

Job summary

Community Eldercare Services seeks an Administrative Assistant to provide high-level support to corporate leadership. You will manage calendars, prepare agendas and reports, handle confidential records, and coordinate communications across multiple facilities.

The role requires 2–5 years of admin experience, a HS diploma or higher, and strong MS Office skills; healthcare context is a plus. This position focuses on organizing and streamlining operations while maintaining discretion.

Qualifications

• High-School Diploma or equivalent required.
• 2-5 years of administrative or clerical experience required.
• Experience supporting executives or management teams preferred.
• Healthcare experience preferred.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Provides administrative support to executive leadership including calendar management and agenda prep.
• Prepares, edits, and distributes correspondence and materials.
• Maintains organized records including confidential personnel and compliance documents.
• Liaises between management, facilities, vendors and external partners.
• Assists with regulatory documentation and audits for long-term care operations.
• Coordinates projects, deadlines and deliverables across multiple facilities.
• Manages incoming calls and emails with timely, accurate responses.
• Organizes meetings, conferences, and events (in-person and virtual).
• Monitors supplies and vendor contracts; supports processes and internal communications.

Skills

Excellent written and verbal comms

Organization and time management

Customer service focused

Multi-tasking with attention to detail

Advanced computer skills

MS Office (Word, Excel, PowerPoint)

PointClickCare and Paylocity

Education

High-School Diploma or equivalent

Associate or Bachelor's degree in business administration or healthcare management

Tools

MS Office Suite

PointClickCare

Paylocity

Job description

The Administrative Assistant provides high-level administrative support to corporate leadership within Community Eldercare Services. This role ensures efficient day-to-day operations by coordinating communications, managing schedules, supporting compliance documentation, and assisting with organizational initiatives that impact multiple facilities and departments.

• ESSENTIAL DUTIES AND RESPONSIBILITIES** include the following
• Demonstrates visible commitment to the organization's mission, vision, and values; models collaboration and teamwork.
• Provides administrative support to executive leadership to include calendar management, preparation of agendas, reports, and presentations.
• Prepares, edits, and distributes correspondence and materials.
• Maintains organized records and filing systems, including confidential personnel, compliance, and operational documents.
• Serves as a liaison between management office, facilities, vendors, and external partners.
• Assists with regulatory and compliance documentation related to long-term care operations (e.g., surveys, audits, policies, contracts).
• Coordinates and tracks projects, deadlines, and deliverables across multiple facilities and departments.
• Manages incoming calls, emails, and inquiries, ensuring timely, appropriate, and accurate responses.
• Supports processes, logistics, and internal communications.
• Organizes meetings, conferences, and events (in-person and virtual).
• Monitors supplies, vendor contracts, and service needs as needed.
• Maintains confidentiality and handles sensitive information with professionalism and discretion.
• Maintains open, clear, and respectful communication with residents, families, staff, and external partners.
• Other duties as assigned.

**SUMMARY RESPONSIBILITIES**
None
**QUALIFICATIONS**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
**EDUCATION and/or EXPERIENCE**

• High-School Diploma or equivalent required.
• Associate or bachelor's degree in business administration, healthcare management or related field preferred.
• 2-5 years of administrative or clerical experience required
• Experience supporting executives or management teams preferred
• Experience in healthcare, or professional office settings preferred
• Demonstrated ability to handle confidential information with discretion

**KNOWLEDGE, SKILLS AND ABILITIES**

• Excellent written and verbal communication skills.
• Strong organization and time management skills
• Customer service focused
• Ability to multi-task while detail oriented.
• Advanced computer skills.
• Experience with MS Office Word, Excel, and PowerPoint preferred.
• Experience with PointClickCare and Paylocity preferred.