Administrative Supervisor

Montefiore Hudson Valley Collaborative; City of Yonkers (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Montefiore Hudson Valley Collaborative seeks an Administrative Supervisor to develop and oversee administrative operations for the CEC - Referral unit in Yonkers. You will support the AVP of Ambulatory Services and serve as a resource for leadership, physicians, and staff, while handling confidential paperwork and providing coverage during absences.

Responsibilities include regulatory tracking, unit scheduling, environment upkeep, budget reconciliation, and HR-related processes.

Qualifications

• BS is required for this role.
• 4–6 years of experience as an Administrative Supervisor.
• Experience with budgeting/financial reconciliation is a plus.
• Ability to learn Montefiore's systems and clinical workflows.

Responsibilities

• Develops, integrates, and oversees administrative operations for the department.
• Creates and maintains staff schedules and coverage for shifts.
• Supports budget preparation, variance analysis, and cost center allocation.
• Assists HR with Payroll, policy guidance, and IT support questions.
• Provides coverage for department managers when needed.

Skills

Time management

Organizational skills

Customer service orientation

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

## Administrative SupervisorApply: 3 Executive Boulevard: Full time: Posted Today: JR234514**City/State:**Yonkers, New York**Grant Funded:**No**Department:**CEC - Referral**Work Shift:**Day**Work Days:**MON-FRI**Scheduled Hours:**8:30 AM-5 PM**Scheduled Daily Hours:**7.5 HOURS**Pay Range:**$60,000.00-$75,000.00**Job Summary** This position is responsible for developing, integrating, and overseeing a variety of administrative operations and departmental functions to ensure the delivery of high-quality services and efficient department operations. The incumbent will provide direct administrative support to the Assistant Vice President of Ambulatory Services and serve as a key resource for management, physicians, residents, department chairs, and other departmental leadership. This position will be responsible for processing confidential paperwork and will provide coverage for the department managers in their absence. **Essential Functions****Regulatory Compliance**Utilize tracking tools to track and schedule staff for required regulatory and educational competencies (i.e., Licensure, OHS, Performance Appraisal, BLS, etc.) and maintain employee's personnel files for regulatory compliance purposes.**Scheduling** Creates unit schedule for staff, calls staff in to work supplemental shifts, and assigns appropriate coverage for staffing deficiencies.**Environment and Inventory**Ensure the environment is maintained to regulatory standards; Address necessary issues pertaining to the unit (i.e., patients and public bathrooms, spills, cleanliness, equipment malfunctions, trouble shooting and overall environmental landscape)**Budgetary/Finance** Meet with members of the leadership team, as well as the Operations Business Administrator to assist in budgetary/financial preparation, analysis and reconciliation. Variance, Position Control, Cost Center Allocation, Per Diem or OT Utilization, etc.**HR related processes** Assist staff with questions related to Payroll, HR, Policy Guidance, IT Support, Workday, etc. **Qualifications:*** BS Required* 4-6 years’ experience as an Administrative Supervisor* Background and/or exposure in related fields (Accounting, Finance, Business, Healthcare, Retail/Hospitality Management, etc.) Preferred* Microsoft Office. (i.e., Power Point, Excel, and Word)* Ability to learn and operate Montefiore's systems such as Outlook and other clinical systems, etc.* Must have strong time management and organizational skills* Ability to multi-task is required.* Must be customer service oriented* Must be self-directed and can work autonomously.* Annual Assessment - OHS