Administrative Supervisor

Montefiore New Rochelle; City of Yonkers (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Voluntary Benefits

Job summary

Montefiore New Rochelle is seeking an Administrative Supervisor in Yonkers, NY to develop and oversee a range of administrative operations and department functions. The role provides direct support to the Assistant Vice President of Ambulatory Services and serves as a resource for physicians, residents, and leadership.

Responsibilities include scheduling, regulatory compliance tracking, unit environment oversight, and budgetary assistance.

Qualifications

• BS degree required and 4–6 years of experience as an Administrative Supervisor.
• Experience in related fields such as Accounting, Finance, Healthcare, or similar.

Responsibilities

• Schedule staff and assign coverage for staffing deficiencies.
• Maintain regulatory and educational competencies tracking and personnel files.
• Oversee unit environment to regulatory standards and address issues.
• Assist with budgetary/financial preparation, analysis and reconciliation.
• Support HR processes, payroll, IT support, and Workday.
• Provide direct administrative support to the AVP of Ambulatory Services.

Skills

Administrative supervision

Time management

Customer service

Education

BS Required

Tools

Microsoft Office

Outlook

Excel

Job description

Administrative Supervisor page is loaded## Administrative Supervisorlocations: 3 Executive Boulevardtime type: Full timeposted on: Posted Todayjob requisition id: JR234514**City/State:**Yonkers, New York**Grant Funded:**No**Department:**CEC - Referral**Work Shift:**Day**Work Days:**MON-FRI**Scheduled Hours:**8:30 AM-5 PM**Scheduled Daily Hours:**7.5 HOURS**Pay Range:**$60,000.00-$75,000.00**Job Summary**This position is responsible for developing, integrating, and overseeing a variety of administrative operations and departmental functions to ensure the delivery of high-quality services and efficient department operations. The incumbent will provide direct administrative support to the Assistant Vice President of Ambulatory Services and serve as a key resource for management, physicians, residents, department chairs, and other departmental leadership. This position will be responsible for processing confidential paperwork and will provide coverage for the department managers in their absence.**Essential Functions****Regulatory Compliance**Utilize tracking tools to track and schedule staff for required regulatory and educational competencies (i.e., Licensure, OHS, Performance Appraisal, BLS, etc.) and maintain employee's personnel files for regulatory compliance purposes.**Scheduling**Creates unit schedule for staff, calls staff in to work supplemental shifts, and assigns appropriate coverage for staffing deficiencies.**Environment and Inventory**Ensure the environment is maintained to regulatory standards; Address necessary issues pertaining to the unit (i.e., patients and public bathrooms, spills, cleanliness, equipment malfunctions, trouble shooting and overall environmental landscape)**Budgetary/Finance**Meet with members of the leadership team, as well as the Operations Business Administrator to assist in budgetary/financial preparation, analysis and reconciliation.Variance, Position Control, Cost Center Allocation, Per Diem or OT Utilization, etc.**HR related processes**Assist staff with questions related to Payroll, HR, Policy Guidance, IT Support, Workday, etc.**Qualifications:*** BS Required* 4-6 years' experience as an Administrative Supervisor* Background and/or exposure in related fields (Accounting, Finance, Business, Healthcare, Retail/Hospitality Management, etc.) Preferred* Microsoft Office. (i.e., Power Point, Excel, and Word)* Ability to learn and operate Montefiore's systems such as Outlook and other clinical systems, etc.* Must have strong time management and organizational skills* Ability to multi-task is required.* Must be customer service oriented* Must be self-directed and can work autonomously.* Annual Assessment - OHSMontefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.### EMPLOYEE BENEFITSAn assortment of insurance products and discount programs through Voluntary Benefits.Check out our comprehensive available to you when you join our outstanding team!