Administrative Supervisor

Chenega Corporation; Artesia (NM); On-site; USD 48,000 - 72,000; Full time

Job summary

ChenegaNaswikInternational, LLC is seeking an Administrative Supervisor to support daily operations at contract locations. This role coordinates staffing, maintains personnel records, tracks certifications, and acts as a liaison between site leadership and support teams.

The ideal candidate brings experience in security, medical, or related operational environments, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Associate degree in a related field is required.
• Minimum of two years of experience in security, medical, clerical, or admin roles.
• Experience supporting security operations or government contracts preferred.
• Pass background screening.

Responsibilities

• Coordinate staffing schedules and personnel assignments.
• Track certifications, training requirements, and compliance records.
• Support daily administrative operations at contract locations.
• Maintain personnel, operational, and administrative records in automated systems.
• Generate reports and maintain documentation.
• Assist site managers and support teams with staffing and admin needs.

Skills

Staffing coordination

Recordkeeping

Certifications tracking

Administrative support

Data entry

Customer service

Microsoft Office

Education

Associate degree

Bachelor's degree (preferred)

Job description

Overview

ChenegaNaswikInternational, LLC isseekingan organized and detail-oriented Administrative Supervisor to support daily operations at assigned contract locations. This positionis responsible forcoordinating staffing activities,maintainingpersonnel records, tracking certifications, and supporting operational readiness while serving as a key liaison between site leadership and functional support teams.

• The ideal candidate is a strong administrative professional with experience in security, law enforcement, military, medical, or related operational environments. This role offers the opportunity to play a critical role in workforce management, personnel administration, and operational support while contributing directly to contract success and customer satisfaction.

Responsibilities

• Coordinate staffing schedules and personnel assignments to support operational requirements.

• Track employee certifications, qualifications, training requirements, and compliance records.

• Support daily administrative operations for assigned contract locations.

• Modify, update, andmaintainpersonnel, operational, and administrative records within automated systems.

• Maintain databases, records management systems, and comprehensive data platforms.

• Conduct data inquiries,recordssearches, and reporting activitiesutilizingautomated systems.

• Generate andmaintainreports, documentation, and personnel records asrequired.

• Support Site Project Managers, Training Coordinators, and functional support teams with staffing and operational requirements.

• Coordinate administrative support activities involving recruiting, human resources, operations, and finance functions.

• Maintainaccuraterecords and documentationin accordance withorganizational policies and contractual requirements.

• Respond to andassistmedical personnel, fire departments, law enforcement personnel, and other emergency responders when directed.

• Support quality assurance efforts by reviewing records for completeness and accuracy.

• Perform other duties as assigned.

Qualifications

• Associate's degree in a related fieldrequired.

• Minimum of two (2) years of experience in a security, medical, clerical, administrative, or related position.

• Experience supporting security operations, law enforcement organizations, military organizations, or comparable environments; equivalent education and experience may be considered.

• Minimum of two (2) years of specialized administrative or operational support experience.

• Strong organizational and recordkeeping abilities.

• Ability to successfully pass required background screening requirements.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Public Administration, Criminal Justice, ora relatedfield.

• Experience supporting federal government contracts.

• Experience with workforce scheduling, personnel administration, or compliance tracking.

• Experiencemaintainingpersonnel records, certifications, and training documentation.

• Experience working in a security, military, public safety, or law enforcement environment.

Knowledge,Skillsand Abilities:

• Knowledge of administrativesupportoperations, records management, and office procedures.

• Knowledge of report preparation, document control, business correspondence, and filing systems.

• Strong organizational, planning, and time-management skills.

• Excellent verbal, written, and interpersonal communication abilities.

• Ability to manage multiple priorities and meet deadlines in a dynamic environment.

• Ability tomaintainconfidentiality and handle sensitive information with discretion.

• Strong attention to detail and accuracy.

• Proficiencywith Microsoft Office applications including Word, Excel, Access, PowerPoint, and Outlook.

• Ability to prepare reports,maintaindatabases, and manage administrative records.

• Commitment to professionalism, customer service, and mission success.