Administrative Clerk

Chenega Agile Real Time Solutions, LLC; Artesia (NM); On-site; USD 35,000 - 52,000; Full time

Job summary

Chenega Naswik International, LLC is seeking an Administrative Clerk to support personnel security, credentialing, and administrative operations at assigned locations. The role involves maintaining records, data entry, NCIC checks, fingerprinting, and sensitive information handling.

The position requires a High School Diploma or GED, 3+ years in admin/support roles, 2+ years data entry, and strong organizational and communication skills. Some positions may require weekend/holiday shifts.

Qualifications

• High School Diploma or GED required.
• Minimum of three (3) years of specialized experience directly related to administrative support/records management/security.
• Minimum of two (2) years of data entry experience.
• Minimum of three (3) years of professional office experience.
• Ability to accurately handle high-volume data entry with attention to detail.
• MS Windows-based computing environment knowledge and database systems familiarity.
• Strong organizational, prioritization, and deadline-driven capabilities.
• Excellent interpersonal and written communication skills.
• Ability to meet drug-free workplace requirements (random testing).
• Typing speed of at least 35 WPM with 80% accuracy.

Responsibilities

• Modify, update, and maintain information within automated databases and information systems.
• Perform data entry, record searches, inquiries, and reporting across multiple electronic systems.
• Generate reports, records, and supporting documentation as required.
• Conduct NCIC checks on contractors, vendors, visitors, and others per procedures.
• Review results and assist with visitor processing and day pass issuance.
• Verify driver’s license information and eligibility as needed.
• Complete required NCIC training and maintain authorization to operate NCIC systems.
• Provide administrative support for Personnel Security, PIV, and Security Clearance programs.
• Support HSPD-12 and FIPS 201 credentialing requirements.
• Provide fingerprint capture services and submit records to agencies.
• Update fingerprint and personnel security databases.
• Ensure records management and document control compliance.
• Upload documentation into designated systems.
• Maintain confidentiality of sensitive information.
• Work flexible schedules including weekends/holidays as required.
• Perform other duties as assigned.

Skills

Data entry

Records management

Attention to detail

Organizational skills

Communication skills

Confidential information handling

Keyboarding 35 WPM (80% accuracy)

Office software (Windows)

Education

High School Diploma or GED

Associate's degree in Business/Criminal Justice/Public Admin

Tools

NCIC systems

Database systems

Job description

Summary

Chenega Naswik International, LLC is seeking a detail-oriented and customer-focused Administrative Clerk to support personnel security, credentialing, and administrative operations at assigned locations. This position is responsible for maintaining records, processing data, conducting background screening support activities, and providing administrative assistance in support of security and personnel management programs.

Responsibilities

• Modify, update, and maintain information within automated databases and information systems.
• Perform data entry, record searches, inquiries, and reporting activities using multiple electronic systems.
• Generate reports, records, and supporting documentation as required.
• Conduct NCIC checks on contractors, vendors, visitors, and other authorized individuals in accordance with established procedures.
• Review results and assist with visitor processing and day pass issuance activities based on approved guidance.
• Verify driver's license information and eligibility requirements when required.
• Successfully complete required NCIC training and maintain authorization to operate NCIC information systems.
• Provide administrative support for Personnel Security, Personal Identity Verification (PIV), and Security Clearance programs.
• Support Homeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard (FIPS) 201 credentialing requirements.
• Provide fingerprint capture services and submit fingerprint records to authorized agencies for processing.
• Update and maintain fingerprint and personnel security databases.
• Ensure compliance with records management, information protection, and document control requirements.
• Upload completed documentation into designated personnel security and records management systems.
• Maintain confidentiality of sensitive, personal, and security-related information.
• Work flexible schedules, including weekends and holidays, when required.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of three (3) years of specialized experience directly related to administrative support, records management, personnel security, or a related field.
• Minimum of two (2) years of data entry experience.
• Minimum of three (3) years of experience working in a professional office environment.
• Ability to accurately handle high-volume data entry and repetitive administrative tasks while maintaining attention to detail.
• Working knowledge of database systems, data entry platforms, and Microsoft Windows-based computer environments.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Effective oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to successfully meet drug-free workplace requirements, including random testing programs.
• Ability to achieve a keyboarding speed of at least 35 words per minute with a minimum 80% accuracy rate.

Preferred Qualifications:

• Experience supporting federal government, Department of Homeland Security, or personnel security programs.
• Experience working with NCIC systems or law enforcement databases.
• Experience supporting credentialing, badging, fingerprinting, or adjudication processes.
• Associate's degree in Business Administration, Criminal Justice, Public Administration, or a related field.
• Experience supporting records management and document control programs.

Knowledge, Skills and Abilities:

• Knowledge of administrative support functions, records management practices, and office procedures.
• Knowledge of business correspondence, report preparation, filing systems, and documentation management.
• Strong attention to detail and accuracy.
• Ability to maintain confidential and sensitive information.
• Ability to organize, prioritize, and manage multiple assignments simultaneously.