Administrative Clerk

Chenega Corporation; Artesia, Northern (NM, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Chenega Naswik International, LLC seeks an Administrative Clerk to support personnel security, credentialing, and administrative operations at assigned locations. This role maintains records, processes data, conducts background screening support activities, and provides administrative assistance in support of security and personnel management programs.

The ideal candidate is highly organized, proficient with database management and administrative processes, and capable of handling sensitive

Qualifications

• High School Diploma or GED required.
• Three years of specialized experience in administrative support, records management, or related field.
• Two years of data entry experience.
• Three years of experience in a professional office environment.
• Ability to perform high-volume data entry with accuracy and speed (minimum 35 wpm, 80% accuracy).
• Working knowledge of database systems, data entry platforms, and Windows environments.
• Strong organizational skills and ability to meet deadlines.
• Effective oral and written communication; excellent interpersonal and customer service skills.
• Ability to comply with drug-free workplace requirements.

Responsibilities

• Modify, update, and maintain information within automated databases and information systems.
• Perform data entry, record searches, inquiries, and reporting activities using multiple electronic systems.
• Generate reports, records, and supporting documentation.
• Conduct NCIC checks on contractors, vendors, visitors, and other authorized individuals.
• Review results and assist with visitor processing and day pass issuance.
• Verify driver's license information and eligibility requirements when required.
• Complete required NCIC training and maintain authorization for NCIC systems.
• Provide administrative support for Personnel Security, PIV, and Security Clearance programs.
• Support HSPD-12 and FIPS 201 credentialing requirements.
• Provide fingerprint capture services and submit records to authorized agencies.
• Update fingerprint and personnel security databases.
• Ensure compliance with records management and document control requirements.
• Upload documentation into designated personnel security and records management systems.
• Maintain confidentiality of sensitive information.
• Work flexible schedules including weekends and holidays.
• Perform other duties as assigned.

Skills

Data entry

Records management

Administrative support

Attention to detail

Organization

Communication skills

Confidentiality

Education

High School Diploma or GED

Associate's degree in Business Administration, Criminal Justice, Public Administration, or related field

Tools

Database systems

Data entry platforms

Windows OS

Job description

Summary

Chenega Naswik International, LLC is seeking a detail-oriented and customer-focused Administrative Clerk to support personnel security, credentialing, and administrative operations at assigned locations. This position is responsible for maintaining records, processing data, conducting background screening support activities, and providing administrative assistance in support of security and personnel management programs.

• The ideal candidate is highly organized, proficient with database management and administrative processes, and capable of handling sensitive information with discretion. This role offers the opportunity to support mission-critical security programs while contributing to the efficient operation of government personnel security and credentialing services.

Responsibilities

• Modify, update, and maintain information within automated databases and information systems.
• Perform data entry, record searches, inquiries, and reporting activities using multiple electronic systems.
• Generate reports, records, and supporting documentation as required.
• Conduct NCIC checks on contractors, vendors, visitors, and other authorized individuals in accordance with established procedures.
• Review results and assist with visitor processing and day pass issuance activities based on approved guidance.
• Verify driver's license information and eligibility requirements when required.
• Successfully complete required NCIC training and maintain authorization to operate NCIC information systems.
• Provide administrative support for Personnel Security, Personal Identity Verification (PIV), and Security Clearance programs.
• Support Homeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard (FIPS) 201 credentialing requirements.
• Provide fingerprint capture services and submit fingerprint records to authorized agencies for processing.
• Update and maintain fingerprint and personnel security databases.
• Ensure compliance with records management, information protection, and document control requirements.
• Upload completed documentation into designated personnel security and records management systems.
• Maintain confidentiality of sensitive, personal, and security-related information.
• Work flexible schedules, including weekends and holidays, when required.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of three (3) years of specialized experience directly related to administrative support, records management, personnel security, or a related field.
• Minimum of two (2) years of data entry experience.
• Minimum of three (3) years of experience working in a professional office environment.
• Ability to accurately handle high-volume data entry and repetitive administrative tasks while maintaining attention to detail.
• Working knowledge of database systems, data entry platforms, and Microsoft Windows-based computer environments.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Effective oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to successfully meet drug-free workplace requirements, including random testing programs.
• Ability to achieve a keyboarding speed of at least 35 words per minute with a minimum 80% accuracy rate.

Preferred Qualifications:

• Experience supporting federal government, Department of Homeland Security, or personnel security programs.
• Experience working with NCIC systems or law enforcement databases.
• Experience supporting credentialing, badging, fingerprinting, or adjudication processes.
• Associate's degree in Business Administration, Criminal Justice, Public Administration, or a related field.
• Experience supporting records management and document control programs.

Knowledge, Skills and Abilities:

• Knowledge of administrative support functions, records management practices, and office procedures.
• Knowledge of business correspondence, report preparation, filing systems, and documentation management.
• Strong attention to detail and accuracy.
• Ability to maintain confidential and sensitive information.
• Ability to organize, prioritize, and manage multiple assignments simultaneously.