Administrative Clerk

Chenega Security SBU; Artesia (NM); On-site; USD 38,000 - 52,000; Full time

Job summary

Chenega Naswik International, LLC is seeking a detail-oriented Administrative Clerk to support personnel security, credentialing, and administrative operations at assigned locations. You will maintain records, process data, conduct background screening support activities, and provide administrative assistance for security programs, with a strong emphasis on confidentiality and compliance.

The role requires meticulous data handling, proficiency with databases, and the ability to work in a

Qualifications

• High School Diploma or GED required.
• Minimum three years of specialized administrative support experience.
• Strong data-entry and office organization skills.
• Able to handle confidential information with discretion.

Responsibilities

• Modify, update, and maintain information in databases and information systems.
• Perform data entry, record searches, inquiries, and reporting activities.
• Generate reports and supporting documentation as required.
• Ensure confidentiality of sensitive information and manage records securely.
• Support security credentialing programs and related administrative tasks.

Skills

Data entry

Keyboarding

Organizational skills

Communication skills

Customer service

Education

High School Diploma or GED

Tools

Database systems

MS Windows

Job description

Summary

Chenega Naswik International, LLC is seeking a detail-oriented and customer-focused Administrative Clerk to support personnel security, credentialing, and administrative operations at assigned locations. This position is responsible for maintaining records, processing data, conducting background screening support activities, and providing administrative assistance in support of security and personnel management programs.

• The ideal candidate is highly organized, proficient with database management and administrative processes, and capable of handling sensitive information with discretion. This role offers the opportunity to support mission-critical security programs while contributing to the efficient operation of government personnel security and credentialing services.

Responsibilities

• Modify, update, and maintain information within automated databases and information systems.
• Perform data entry, record searches, inquiries, and reporting activities using multiple electronic systems.
• Generate reports, records, and supporting documentation as required.
• Conduct NCIC checks on contractors, vendors, visitors, and other authorized individuals in accordance with established procedures.
• Review results and assist with visitor processing and day pass issuance activities based on approved guidance.
• Verify driver's license information and eligibility requirements when required.
• Successfully complete required NCIC training and maintain authorization to operate NCIC information systems.
• Provide administrative support for Personnel Security, Personal Identity Verification (PIV), and Security Clearance programs.
• Support Homeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard (FIPS) 201 credentialing requirements.
• Provide fingerprint capture services and submit fingerprint records to authorized agencies for processing.
• Update and maintain fingerprint and personnel security databases.
• Ensure compliance with records management, information protection, and document control requirements.
• Upload completed documentation into designated personnel security and records management systems.
• Maintain confidentiality of sensitive, personal, and security-related information.
• Work flexible schedules, including weekends and holidays, when required.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of three (3) years of specialized experience directly related to administrative support, records management, personnel security, or a related field.
• Minimum of two (2) years of data entry experience.
• Minimum of three (3) years of experience working in a professional office environment.
• Ability to accurately handle high-volume data entry and repetitive administrative tasks while maintaining attention to detail.
• Working knowledge of database systems, data entry platforms, and Microsoft Windows-based computer environments.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Effective oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to successfully meet drug-free workplace requirements, including random testing programs.
• Ability to achieve a keyboarding speed of at least 35 words per minute with a minimum 80% accuracy rate.

Preferred Qualifications

• Experience supporting federal government, Department of Homeland Security, or personnel security programs.
• Experience working with NCIC systems or law enforcement databases.
• Experience supporting credentialing, badging, fingerprinting, or adjudication processes.
• Associate's degree in Business Administration, Criminal Justice, Public Administration, or a related field.
• Experience supporting records management and document control programs.

Knowledge, Skills And Abilities

• Knowledge of administrative support functions, records management practices, and office procedures.
• Knowledge of business correspondence, report preparation, filing systems, and documentation management.
• Strong attention to detail and accuracy.
• Ability to maintain confidential and sensitive information.
• Ability to organize, prioritize, and manage multiple assignments simultaneously.