Administrative Substitute

The Monarch School and Institute; Houston (TX); On-site; USD 16,605 - 21,217; Part time

Job summary

The Monarch School and Institute is seeking administrative substitutes to support the HR/Office Manager and substitute for a faculty member as needed. The role focuses on office management, data entry, document handling, and strong customer service when interacting with visitors, parents, students, and staff.

Candidates should have a high school diploma and proven experience with Microsoft Office and general computer skills.

Qualifications

• High school diploma required or equivalent.
• Proficiency in Microsoft Office and general computer skills.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Professional demeanor and customer service orientation.

Responsibilities

• Office Management: maintain an organized office, handle calls, visitors, supplies.
• Data Entry: input and update information in databases and spreadsheets.
• Document Handling: sort, file, scan, and copy documents for records.
• Customer Service: assist visitors, parents, students, and staff politely.
• Assistance with Projects: support departments with research and data collection.
• Software Proficiency: use MS Office, email, and internal systems.
• Adherence to Policies: follow procedures and guidelines.
• Flexibility: cover varied administrative roles as needed.

Skills

Microsoft Office

Organization

Communication

Teamwork

Adaptability

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

The Monarch School and Institute is dedicated to providing an innovative, therapeutic education for individuals with neurological differences—such as those associated with autism spectrum disorder, attention deficit (hyperactivity) disorder, learning disabilities, Tourette syndrome, mood disorders, anxiety disorders, traumatic brain injury and seizure disorders. We offer a learner-centered approach that helps students progress in Four Core Goal areas.

Administrative Substitutes at The Monarch School report to the HR/Office Manager. Their primary responsibility is to support the administrative needs of The Monarch School while substituting for a faculty member.

Qualifications

• High school diploma.
• Previous experience in an administrative or office support role is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Professional demeanor and customer service orientation.
• Ability to work independently and collaboratively, adapting to different teams and tasks.
• Strong problem-solving skills and a proactive approach to challenges.
• Flexibility to adjust to varying work assignments and schedules.

Key Responsibilities

• Office Management: Maintain an organized and efficient office environment, including managing incoming calls, directing visitors/parents, and overseeing office supplies and equipment.
• Data Entry: Accurately input and update information into databases, spreadsheets, and other digital systems as required.
• Document Handling: Assist with sorting, filing, scanning, and photocopying documents as needed to ensure proper record keeping.
• Customer Service: Provide courteous and professional assistance to visitors, parents, students, and staff members, addressing inquiries and concerns.
• Assistance with Projects: Collaborate with department teams to support ongoing projects, including research, data collection, and presentation preparation.
• Software Proficiency: Utilize various software applications, including Microsoft Office Suite (Word, Excel, PowerPoint), email platforms, and internal systems.
• Adherence to Policies: Follow established organizational procedures, guidelines, and protocols to maintain consistency and operational excellence.
• Flexibility: Be prepared to step into various administrative roles and tasks as needed, adapting quickly to changing circumstances.

Work Conditions

• This is an on-call, temporary position based on the needs of the organization.
• Work hours may vary based on assignment and will typically align with regular school business hours.
• The Administrative Substitute may be required to move and lift office supplies, materials, and equipment.
• The role may involve prolonged periods of sitting, standing, and using a computer.

Pay

No Degree (only HS Diploma) = $90/day

With Degree = $115/day