Administrative & Staff Support Coordinator

Club Xcite; Sacramento (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Club Xcite, based in Sacramento, seeks an Office Administrative Coordinator to support Staff Support operations in-person at the Sacramento office and statewide. The role emphasizes organization, clear communication, and meticulous records management across departments.

Responsibilities include daily admin tasks, staff coordination, timesheet management, and confidential handling of payroll-related information while collaborating with payroll, HR, and benefits teams.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Discretion with confidential information and payroll data.

Responsibilities

• Provide daily administrative support for the Sacramento office and statewide Club Xcite operations.
• Assist Staff Support with organizing schedules, records, forms, and internal updates.
• Help maintain accurate employee, placement, and operational documentation.
• Support general office organization, supply needs, filing, and day-to-day administrative tasks.
• Assist Staff Support with daily communication, follow-up, and coordination needs.
• Help track staff updates, callouts, schedule changes, and placement information.
• Ensure staff information is shared accurately with the appropriate internal departments.
• Provide responsive, professional support to team members and field staff.
• Assist with collecting, tracking, and organizing staff timesheets and timecards.
• Review timecard submissions for completeness and follow up on missing or unclear information.
• Communicate timecard updates and corrections to the appropriate team members.
• Support accurate payroll and billing processes through timely documentation and follow-up.
• Serve as a communication bridge between Staff Support, payroll, recruitment, HR, benefits, and other internal departments.
• Follow up on outstanding items to ensure timely resolution.
• Maintain clear communication and documentation when supporting departmental workflows.
• Assist with special projects, administrative requests, and operational initiatives as needed.
• Support process improvements that help teams work more efficiently.
• Maintain confidentiality when handling employee, payroll, HR, and benefits-related information.

Skills

Organizational skills

Multitasking

Communication

Detail-oriented

Customer service

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

Club Xcite, based in Sacramento, seeks an Office Administrative Coordinator to support Staff Support operations in-person at the Sacramento office and statewide. The role emphasizes organization, clear communication, and meticulous records management across departments.

Responsibilities include daily admin tasks, staff coordination, timesheet management, and confidential handling of payroll-related information while collaborating with payroll, HR, and benefits teams.