Administrative Staff I/Dispatcher

Terracon; City of Rochester (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented Administrative Staff I/Dispatcher to join their team. In this pivotal role, you will manage various administrative tasks, support a department of professionals, and ensure smooth office operations. Your responsibilities will include handling correspondence, scheduling appointments, and maintaining files while adhering to quality standards and safety protocols. This opportunity is perfect for someone looking to grow in an office environment and make a meaningful contribution to a dynamic team.

Qualifications

• Limited experience in office support activities required.
• High school diploma or equivalent is necessary.

Responsibilities

• Provides general administrative support to a department or group of professionals.
• Operates the switchboard, screens calls, and greets visitors.
• Maintains files of correspondence, reports, records, and contracts.

Skills

Administrative Support

Data Entry

Communication Skills

Time Management

Education

High School Diploma

Tools

Word Processing Software

Spreadsheet Software

Graphics Software

Job description

Join to apply for the Administrative Staff I/Dispatcher role at Terracon

General Responsibilities:

Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports, and presentations using appropriate software for word processing, graphics, and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendars for appointments, meetings, and travel, coordinating related arrangements. Routes or answers routine inquiries. Maintains files, office supplies, and mail. Prepares special reports, gathers, and summarizes data. May serve as a liaison between the office and corporate functions. May be assigned to various functional areas of the company.

Essential Roles and Responsibilities:

• Provides general administrative support to a department or group of professionals under direct supervision.
• Operates the switchboard, screens calls, and forwards messages. Greets visitors and informs staff of arrivals.
• Types correspondence, documents, and spreadsheets. Inputs data into databases as needed.
• Prepares charts, graphs, or tables for reports or presentations, and analyzes basic information.
• Responds to routine correspondence following established procedures.
• Maintains files of correspondence, reports, records, and contracts.
• Sorts and routes mail appropriately.
• Copies and files various documents.
• Follows safety rules and participates in pre-task planning. Reports safety issues to management.
• Ensures quality standards on all projects.

Requirements:

• High school diploma or equivalent.
• Limited experience in office support activities.
• Valid driver’s license with acceptable violation history.

The expected salary range is $19.00 to $26.75, adjusted based on location, qualifications, and experience.