Administrative Specialist – Utilities & Public Works

Juneau (CBJ) — Engineering & Public Works; Juneau (AK); On-site; USD 42,000 - 62,000; Full time

Job summary

Juneau (CBJ) — Engineering & Public Works is seeking an Administrative Assistant to support the Utilities Division, handling clerical tasks and contributing to budgeting, contracts, recruitment, and training.

You will organize files, manage travel details, and assist with public inquiries while ensuring compliance with CBJ policies. A part of a collaborative team, you’ll help sustain essential city services and water resources management.

Qualifications

• High School graduation or the equivalent.
• Six (6) months of clerical experience.
• Post-secondary or vocational training may substitute for the required experience: 3 semester or 4 quarter hours = 1 month; 150 hours = 1 month.

Responsibilities

• Prepare operational budget summaries and handle amendments; conduct budget analyses for the Utilities division.
• Draft contracts, agreements, and legal documents; adhere to CBJ personnel rules and MEBA contracts.
• Maintain position descriptions and class specifications; oversee recruitment processes and participate in hiring, training plans, and evaluations.
• Manage electronic and paper file systems for the Utilities division; coordinate travel details and reconcile travel expenses.
• Answer and route calls for the Wastewater Utility Division; assist the public, agencies, contractors, and vendors.

Skills

Customer service

Interpersonal communication

Problem solving

Empathy

Attention to detail

Time management

Teamwork

Education

High School diploma or equivalent

Job description

Juneau (CBJ) — Engineering & Public Works is seeking an Administrative Assistant to support the Utilities Division, handling clerical tasks and contributing to budgeting, contracts, recruitment, and training.

You will organize files, manage travel details, and assist with public inquiries while ensuring compliance with CBJ policies. A part of a collaborative team, you’ll help sustain essential city services and water resources management.