Administrative Assistant II — Flexible, Impactful Public Service

State of Alaska; Juneau (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

State of Alaska in Juneau seeks an Administrative Assistant 2 to keep the division running smoothly and provide essential support across personnel, finance, procurement, and records management. You will review invoices, coordinate recruitment, manage onboarding IT setup, and maintain personnel files.

The role offers flexible scheduling and potential telework options after probation, with a focus on accuracy, collaboration, and responsive service to Alaskans.

Qualifications

• Six months of entry-level administrative experience in HR, accounting, administration, and procurement.
• One year of advanced-level clerical experience.
• One year of post-secondary education (32 sem. hours or 48 quarter hours).
• One year of any combination of post-secondary education and/or advanced-level clerical experience.

Responsibilities

• Provide essential administrative support across personnel, finance, procurement, and records management functions.
• Review, code, process, and track invoices, P-card activity, IT blanket items, and travel documentation to ensure accuracy and timely payment.
• Coordinate recruitment and onboarding activities, including preparing job postings, routing applicants, initiating IT setup, and maintaining personnel files.
• Manage signature routing, organizational chart updates, and timesheet review and entry to support daily operations.
• Assist with procurement entry and tracking, invoice corrections, asset inventory, and other administrative tasks.

Skills

Accountability

Attention to Detail

Interpersonal Skills

Self-Management

Computer Skills

Education

One year post-secondary education

Combination of post-secondary education and clerical experience

Job description

State of Alaska in Juneau seeks an Administrative Assistant 2 to keep the division running smoothly and provide essential support across personnel, finance, procurement, and records management. You will review invoices, coordinate recruitment, manage onboarding IT setup, and maintain personnel files.

The role offers flexible scheduling and potential telework options after probation, with a focus on accuracy, collaboration, and responsive service to Alaskans.