Utilities Administrative Specialist

City & Borough of Juneau; Juneau (AK); Presencial; USD 40.000 - 52.000; Jornada completa

Descripción de la vacante

City & Borough of Juneau's Engineering & Public Works Department seeks an Administrative Assistant to join the Utilities team, providing essential administrative support for the Utilities Division, including budget summaries, contracts, records, and scheduling.

This role involves coordinating recruitment, travel logistics, document drafting, and helping ensure accurate filing, while collaborating with division heads to support daily operations and community services.

Formación

• Six months of clerical experience.
• High school graduation or the equivalent.
• Substitution: post-secondary training may substitute for the required experience.

Responsabilidades

• Prepare operational budget summaries and conduct budget analyses for utilities.
• Draft contracts, agreements, and legal documents as needed.
• Maintain electronic and paper file systems for the Utilities division.
• Coordinate recruitment processes and assist in hiring activities.
• Handle travel details from booking to reconciliation as Travel Officer.
• Answer and route incoming calls, assist the public, agencies, contractors, and vendors.

Conocimientos

Independent work

Customer service

Interpersonal communication

Problem solving

Empathy

Attention to detail

Time management

Educación

High school diploma or equivalent

Herramientas

Office suite (Word, Excel, Outlook)

Descripción del empleo

City & Borough of Juneau's Engineering & Public Works Department seeks an Administrative Assistant to join the Utilities team, providing essential administrative support for the Utilities Division, including budget summaries, contracts, records, and scheduling.

This role involves coordinating recruitment, travel logistics, document drafting, and helping ensure accurate filing, while collaborating with division heads to support daily operations and community services.