Administrative Specialist (Temporary to Permanent)

Landsman Real Estate Services Inc; Village of Webster (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

Landsman Real Estate Services, Inc is seeking an energetic Administrative Specialist to support our onsite teams. This temporary role assists District and Community Managers with leasing and office tasks, including income collection, bookkeeping and record keeping per company policies.

Strong Spanish communication, excellent customer service, organization, and computer skills are essential to succeed in this position.

Qualifications

• Must be able to communicate in Spanish (verbal and written) with residents.
• Experience in administrative roles.
• Knowledge of leasing and resident retention.
• Excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills.
• Computer proficiency in Microsoft Office and ability to navigate the Internet.
• Able to work a flexible schedule including overtime.
• Walk, lift up to 20 lb., bend, stoop, climb stairs regularly.

Responsibilities

• Assist onsite teams to success under District and Community Managers.
• Maintain the rental office including collecting site income and keeping accurate files and records.
• Maintain site bookkeeping in accordance with company policies and procedures.
• Support resident relations and retention efforts.
• May require overtime and flexible scheduling as needed.

Skills

Spanish (verbal & written)

Customer service

Organization

Time management

Interpersonal skills

Verbal communication

Written communication

Microsoft Office

Internet navigation

Education

High School Diploma or equivalent

Certified Occupancy Specialist

LIHTC knowledge

NYS Notary License within 6 months

CMH or ARM certification within 1 year

Tools

Microsoft Office

Job description

Description

We’re looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success.

This temporary position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures.

Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team.

Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member.

Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners.

Requirements

Minimum Educational Requirements:

• High School Diploma or equivalent.
• Must be Certified Occupancy Specialist (affordable sites).
• Knowledge of LIHTC (affordable sites)
• NYS Notary License must be obtained within six months of hire.
• Must obtain CMH (Affordable) or ARM (Market) within one year of hire.

Special Skills/ Work Conditions Required:

• Must be able to communicate in Spanish (verbal and written) with residents.
• Must have complete knowledge of all phases of leasing and resident retention.
• Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills.
• Must be computer proficient in Microsoft Office and ability to navigate the Internet.
• Must be able to manage a flexible schedule including overtime.
• Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.