Administrative Specialist, Technology & Innovation Office

University of Alabama at Birmingham; University (FL); On-site; USD 25,000 - 41,000; Full time

Job summary

University of Alabama at Birmingham is seeking a Programs Administrator II to provide high-level administrative support to the Office of Technology and Innovation and related departments. You will assist with scheduling, travel, equipment management, and meeting coordination, ensuring efficient daily operations on site.

Ideal candidates will have a Bachelor's degree or equivalent experience, excellent communication, and strong organizational skills to manage confidential tasks and collaborate

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Self-motivated, able to work independently and highly organized with attention to detail.
• Excellent oral and written communication and strong interpersonal skills.

Responsibilities

• Provide full administrative support to the Office of Technology and Innovation, including answering phones and directing visitors.
• Support the SON AHATC by managing equipment, processing registrations, invoicing, refunds, and tracking instructor certifications.
• Facilitate meeting arrangements, prepare agendas, and take minutes as needed.
• Order office supplies and maintain filing systems; monitor emails.
• Handle travel documents and employee reimbursements.
• Assist with event planning and day-of logistics.
• Support CEU provider processes with the Alabama Board of Nursing.
• Perform other assigned duties.

Skills

Self-motivated

Highly organized

Attention to detail

Communication skills

Interpersonal skills

Education

Bachelor's degree in a related field

Equivalent combination of education and experience

Job description

University of Alabama at Birmingham is seeking a Programs Administrator II to provide high-level administrative support to the Office of Technology and Innovation and related departments. You will assist with scheduling, travel, equipment management, and meeting coordination, ensuring efficient daily operations on site.

Ideal candidates will have a Bachelor's degree or equivalent experience, excellent communication, and strong organizational skills to manage confidential tasks and collaborate