Administrative Specialist, Student Services

Ben Porat Yosef; Paramus (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Ben Porat Yosef is looking for a full-time Student Services Administrative Specialist in Paramus, New Jersey. This role involves supporting student needs, managing communications with agencies, and overseeing documentation.

Ideal candidates will have a Bachelor’s Degree and proficiency with Google Suite. Responsibilities include coordinating with parents and providers, scheduling, and report preparation, ensuring the effective functioning of student services.

The position promotes academic excellence and a skills-based learning approach.

Qualifications

• Bachelor's Degree is highly preferred.
• 2-5 years of administrative experience is preferred.
• Proficiency with Google Suite is required.

Responsibilities

• Manage communications with external agencies to support students.
• Oversee and manage documentation and scheduling.
• Coordinate services with parents and outside providers.
• Assist with the preparation of reports and student plans.

Skills

Proficiency with Google Suite

Administrative experience

Understanding of Bergen County documentation

Education

Bachelor’s Degree

Degree and experience in education

Job description

Position Overview

Ben Porat Yosef – Student Services Administrative Specialist (Full Time, Year-Round, in-person)

Location: Paramus, New Jersey

Ben Porat Yosef, located in Paramus, New Jersey, seeks a qualified and professional Administrative Specialist to join our Student Services team. This full‑time, year‑round position is located on campus.

Responsibilities

• Government Liaison: work closely with Bergen County Special Services, NJ SLEDS, and Title Funds to comply with regulations and provide the strongest support to students, leading and owning these pieces and ensuring their success.
• Oversee and manage all aspects of these services, including documentation, communication, scheduling, and reporting.
• Serve as the point of contact between the school and outside agencies, managing referrals and student needs within the special education framework.
• Outside Provider Coordination: work closely with outside service providers and students’ parents to schedule services, maintain clear communication, and ensure all necessary documentation is completed.
• Documentation: keep accurate, up‑to‑date records to share student needs with all teachers, ensuring that all documentation meets district requirements and protects confidentiality; assist with the preparation of reports, student plans, and data collection related to the Student Services Department.
• Scheduling: work with the educational team to create schedules for Inclusion Teachers.
• Provide support for the Director of Student Services.
• System Development and Maintenance: work closely with the Director of Student Services and relevant administrators to strengthen internal systems across departments.
• Additional responsibilities as assigned.

Qualifications

• Degree and experience in education (highly preferred)
• Bachelor’s Degree (highly preferred)
• 2‑5 years of administrative experience (preferred)
• Proficiency with Google Suite (required)
• Experience with Bergen County documentation (preferred)

Salary commensurate with education and experience.

Reports to: Director of Student Services

BPY holds prestigious dual accreditation from The Middle States Association and the New Jersey Association of Independent Schools and educates students from age 2 through 8th grade.

As a mission‑driven organization, BPY is committed to nurturing academic excellence and an innovative skills‑based learning approach, empowering students with new ideas, and celebrating both Sephardic and Ashkenazic minhagim. Hebrew language immersion is integral to the curriculum.