Administrative Specialist Senior

Commonwealth of Kentucky; La Grange (KY); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid leave

Retirement benefits

Job summary

Commonwealth of Kentucky in La Grange, KY is seeking an Administrative Specialist Senior to join the Cabinet for Health & Family Services. This role supports core administrative operations, maintains records, coordinates onboarding, and ensures timely completion of tasks within a 37.5-hour work week.

Ideal candidates hold a bachelor’s degree and have at least three years of professional administrative experience. Benefits include health, life insurance, paid leave, and retirement plans.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Additional education can substitute for experience on a year-for-year basis.

Responsibilities

• Coordinates departmental administrative operations including schedules, meetings, materials, and tracking systems.
• Manages patient records and information, including release of information and admissions/discharges.
• Coordinates processes supporting patient services and departmental workflow.
• Compiles departmental data, statistics, and quality assurance records; prepares reports.
• Coordinates onboarding, orientation, training, and staff development activities.
• Performs other duties as assigned.

Skills

Attention to detail

Organizational time management

Written and oral communication

Time and priority management

Education

Bachelor's degree

Job description

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10/22/2026 (11:59 PM ET)

Administrative Specialist Senior

Pay Grade 13

Salary $40,070.64 - $58,927.20 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab

Location 1612 Dawkins Road, La Grange, KY 40031 USA

Description

Kentucky Correctional Psychiatric Center is located in La Grange, Kentucky and performs competency evaluations for persons in Kentucky. We are the only forensic hospital in the state, serving all 120 counties. Our team has a 37.50-hour work week and includes health insurance, life insurance, paid leave and retirement benefits. We are currently looking for an Administrative Specialist Senior who possesses the skill, knowledge, and desire to be part of our team.

Responsibilities Include But Are Not Limited To

• Coordinates departmental administrative operations by managing schedules, communications, meetings, correspondence, files, databases, and tracking systems. Prepares administrative documents and materials. Monitors assignments, deadlines, projects, and follow-up activities.
• Processes, tracks, and maintains patient records and information by coordinating release of information requests, obtaining records and criminal history information, entering and uploading documentation, maintaining electronic and paper files, transmitting records through approved methods, and processing admission, discharge, transition, and discovery documentation.
• Coordinates administrative processes supporting patient services and departmental workflow by managing visitation and telephone activities, assigning required assessments, monitoring assessment and documentation due dates, maintaining tracking systems, identifying outstanding requirements, and initiating appropriate follow-up.
• Compiles and maintains departmental data, statistics, quality assurance records, and compliance documentation. Monitors completion of required administrative processes. Prepares routine and special reports and support audits, record reviews, and quality improvement activities. Identifies and follows up on incomplete information.
• Coordinates administrative activities for student and intern onboarding, orientation, training, and staff development by maintaining required records, scheduling activities, preparing materials and presentations, documenting attendance, and compiling information and reports related to educational and departmental activities.
• Performs other duties as assigned.

The Ideal Candidate Would Have

• Attention to detail.
• Organizational time management.
• Written and oral communication skills.
• Time and priority skills.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

An Equal Opportunity Employer M/F/D