Administrative Specialist Senior

Commonwealth of Kentucky; Columbia (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

The Commonwealth of Kentucky, Department of Juvenile Justice, is seeking an Administrative Specialist Senior in Columbia, KY. This role supports the facility superintendent, handles personnel actions, timekeeping, and data reporting, and collaborates with staff to meet program needs.

The position requires a bachelor’s degree and at least three years of professional administrative experience. It will involve office duties and compliance with agency procedures.

Qualifications

• Bachelor’s degree from a college or university.
• Three years of professional, administrative, or business experience.
• Additional education substitutes for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience substitutes for the required education on a year-for-year basis.

Responsibilities

• Provides professional support to the facility superintendent in developing, maintaining and implementing various complex programs and activities in a DJJ facility.
• Gathers and compiles data, reports and other correspondence for meetings and inquiries.
• Interprets rules, regulations and policies to staff and stakeholders.
• Prepares and processes personnel actions and maintains related documents.

Education

Bachelor's degree

Job description

Advertisement Closes

10/13/2026 (11:59 PM ET)

Job ID

2605288

Administrative Specialist Senior

Pay Grade

13

Salary

$40,070.64 - $60,106.80 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Juvenile Justice

Location

401 Appleby Drive
Columbia, KY 42728 USA

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of theCommonwealth. While striving to hold youth accountable for their actions, the Department creates opportunitiesfor sentenced, committed, probated, or detained youth to develop social and career skills that will equip themfor re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriateplacement possible. We aspire to be a premier team of professionals committed to providing life-changingservices resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice, please visit: https://djj.ky.gov/

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected toperform all duties to the best of their ability, act in a responsible manner at all times, demonstrateleadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position thatrequires maturity, reliability, and self-discipline. Career growth and advancement are encouraged throughtraining and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due toother applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact foradditional information.

• Provides professional support to the facility superintendent in developing, maintaining and implementingvarious complex programs and activities in a Department of Juvenile Justice (DJJ) facility.
• Provides professional support to superintendent; gathers and compiles various data, reports and othercorrespondence to executive and, or, management staff for meetings and inquiries.
• Interprets rules, regulationsand policies to facility superintendent and staff.
• Prepares and processes all personnel action requests for the facility, such as performance evaluations,disciplinary actions, etc.; maintains related documents and employee files.
• Provides assistance with personnel issues, worker's comp, Equal Employment Opportunities (EEO), Americans with Disabilities Act (ADA), insurance and performance evaluations, etc.
• Serves as facility timekeeper; maintains all time and attendance records.
• Prepares and reviews alltimesheets for entry in payroll system.
• Responds to written and verbal inquiries.
• Provides assistance with facility training files.
• Serves as back-up to fiscal manager in their absence.
• Attends required trainings and meetings.

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact James Briggs at [e-mail] or 270-384-7528.

Equal Opportunity Employer

An Equal Opportunity Employer M/F/D