Administrative Specialist

Commonwealth of Kentucky; Cynthiana (KY); On-site; USD 35,000 - 43,000; Full time

Job summary

The Commonwealth of Kentucky, Department of Corrections, in Cynthiana, KY, seeks an Administrative Specialist to support probation and parole operations. The role focuses on administrative duties, data entry in the offender management system, and coordination with staff.

Ideal candidates hold a bachelor's degree and at least one year of professional experience, with strong written and oral communication and the ability to multitask in a busy office environment.

Qualifications

• Bachelor's degree required.
• Minimum of 1 year of professional, administrative, or business experience.
• Ability to work independently with limited supervision and strong written/oral communication.

Responsibilities

• Greet and check in visitors to the office.
• Answer calls from offenders, families, public and officials and direct to the assigned Officer.
• Provide administrative support to supervisors and staff; set up cases in offender management systems.
• Maintain form databases; scan and enter data into KOMS.
• Handle mail, email, and logistics for drug tests and lab submissions.

Skills

Written communication

Oral communication

Multitasking

Independent work

Education

Bachelor's degree

Tools

Kentucky Offender Management System (KOMS)

Job description

Advertisement Closes 10/18/2026 (11:59 PM ET)

2605352

Administrative Specialist

Pay Grade 12

Salary

$38,854.56 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

930 US Hwy 27, Suite 10
Cynthiana, KY 41031 USA

Description

Creating a better, safer Kentucky.

If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a Probation and Parole Assistant or District Supervisor.

Responsibilities Include, But Are Not Limited To, The Following

• Greet and check in all visitors to the office.
• Answer all incoming phone calls from offenders, offender’s family members, public, law enforcement officials, court officials, attorneys, etc. and direct to the assigned Officer.
• Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
• Maintain a database of forms for offender and staff use.
• Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
• Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
• Prepare stamps, labels, and envelopes for office use, as well as go to the post office and, or, Fed Ex drop off location to ship drug tests to the lab.
• Monitor supply inventory in each office.
• Notify District Coordinator of supply needs each month.
• Complete all required Department of Corrections employee training.
• Perform other duties as assigned.

The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skill. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the Department and Division.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS

One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.)

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Charece Kelly at [e-mail] .

An Equal Opportunity Employer M/F/D