Administrative Specialist Senior

Commonwealth of Kentucky; Kentucky; Vor Ort; USD 40.000 - 60.000; Vollzeit

Zusammenfassung

Commonwealth of Kentucky is seeking an Administrative Specialist Senior in the Cabinet for Health & Family Services, Dept for Community Based Services. Location varies with potential telecommuting options.

The role requires a bachelor's degree and at least three years of professional administrative experience, with strong organizational and communication skills and the ability to work as part of a team in a fast-paced environment.

Qualifikationen

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Substitution rules allow education for experience or experience for education on a year-for-year basis.

Aufgaben

• Provides professional support to division head or unit in developing and maintaining programs, projects or activities.
• Acts as Safe Space liaison for region and guides internal procedures.
• Answers phones and emails; communicates with public, staff and supervisors in a positive, effective manner.
• Serves as timekeeper for regional and field staff; supports administrative staff.
• Monitors funds to avoid overspending; reviews contracts and budgets; prepares budget reports and purchase requests.
• Prepares and maintains documents, reports, files and shared sites.

Kenntnisse

Integrity

Professionalism

Communication

Detail oriented

Teamwork

High paced environment

Customer service

Working under pressure

Ausbildung

Bachelor's degree

Jobbeschreibung

Advertisement Closes 11/8/2026 (11:59 PM ET)

Administrative Specialist Senior

Pay Grade 13

Salary $40,070.64 - $60,106.80 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services

Location Varies

This position may be housed in the Laurel or Pulaski County regional office depending on the chosen candidate.

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and, engage families and community partners in a collaborative decision-making process.

DCBS is seeking candidates for an Administrative Specialist Senior. Potential candidates should possess strong organizational skills and initiative, strong verbal and written communication skills attention to detail and willingness to work as part of a team.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities Include But Are Not Limited To

• Provides professional support to the division head, office or unit in developing, implementing and maintaining various complex programs, projects or activities
• Serves as Safe Space liaison for region. Provides guidance on internal procedures to ensure they are within guidelines. Attends internal and external meetings as representative. Assists region with solving complex issues as well as tracking, compiling, and submitting relevant reports. Tracks and monitors process of Safe Space issues until issue is resolved.
• Answers phones, emails, and communicates in a positive and effective manner with public, staff, and supervisors. Answers inquiries within assigned scope of responsibility. Interprets policy and procedures according to well-defined standards.
• Serves timekeeper for regional office staff and field staff. Provides support and assistance to regional staff. Provides assistance to regional staff and back up supports to administrative specialists.
• Systematically checks funds to avoid overspending to project budgetary needs. Inspects and maintains contract services. Advises management on fiscal matters. Administers fiscal policy and procedures. Prepares budget reports. Prepares and tracks purchase requests.
• Obtains, compiles, prepares, drafts and/or maintains documents, reports, files, and share sites (may include articles, correspondence, financial records and/or time sheets).
• Performs other duties as assigned.

The Ideal Candidate Will Possess

• Integrity and professionalism
• Experience in personnel related field
• Productivity with accuracy and compliance
• Excellent written and verbal communication skills
• Exceptional customer service skills
• Detail oriented
• Experienced in high paced environment
• The ability to work well under pressure
• A willingness to work as part of a team
• Ability to operate personal computers, office machines or other office equipment

If you are interested in a challenging, yet rewarding opportunity to make a positive difference in your community, we would love to review your application for an Administrative Specialist Senior with DCBS.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Charlotte McGarrah at [e-mail] or 606-451-2505.

An Equal Opportunity Employer M/F/D