Administrative Specialist: Scheduling & Customer Support

PETES TIRE BARNS INC; Williston (VT); On-site; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

401k match

Vacation – 2 weeks

Life Insurance – 15k

Employee Assistance Program (EAP)

Job summary

Pete’s Tire Barns in Williston, VT is hiring for a full-time administrative role. You will handle supplier credits, billing, and high-volume calls, acting as the first contact for customers and supporting the Store Manager and Sales Representative.

Responsibilities include scheduling service, processing documents with stores, and resolving issues with a focus on accuracy, organization, and strong communication. A high-energy, detail-oriented individual is ideal.

Qualifications

• Valid Driver's License required.
• High School Diploma or Equivalent required.
• Associates degree in business or related field preferred.
• 3+ years of progressive administrative experience required.

Responsibilities

• Match supplier credits with internal documents and processes.
• Answer a high volume of calls and emails.
• Handle billing and sorting of correspondence.
• Be first point of contact for customers.
• Schedule service in the road and in the shop.
• Assist stores with processing and acquiring documents.
• Provide administrative support to the Store Manager and Sales Representative.
• Collaborate with office staff and stores to resolve issues.
• Demonstrate excellent interpersonal and negotiation skills.
• Maintain organization and attention to detail.
• Self-schedule and manage time effectively.

Skills

Verbal communication

Written communication

Customer service

Time management

Organization

multitasking

Education

Associates degree in business or related field

High School Diploma or equivalent

Job description

Pete’s Tire Barns in Williston, VT is hiring for a full-time administrative role. You will handle supplier credits, billing, and high-volume calls, acting as the first contact for customers and supporting the Store Manager and Sales Representative.

Responsibilities include scheduling service, processing documents with stores, and resolving issues with a focus on accuracy, organization, and strong communication. A high-energy, detail-oriented individual is ideal.