Administrative Assistant

PETES TIRE BARNS INC; Williston (VT); On-site; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

401k match

Vacation – 2 weeks

Life Insurance – 15k

Employee Assistance Program (EAP)

Job summary

Pete’s Tire Barns in Williston, VT is hiring for a full-time administrative role. You will handle supplier credits, billing, and high-volume calls, acting as the first contact for customers and supporting the Store Manager and Sales Representative.

Responsibilities include scheduling service, processing documents with stores, and resolving issues with a focus on accuracy, organization, and strong communication. A high-energy, detail-oriented individual is ideal.

Qualifications

• Valid Driver's License required.
• High School Diploma or Equivalent required.
• Associates degree in business or related field preferred.
• 3+ years of progressive administrative experience required.

Responsibilities

• Match supplier credits with internal documents and processes.
• Answer a high volume of calls and emails.
• Handle billing and sorting of correspondence.
• Be first point of contact for customers.
• Schedule service in the road and in the shop.
• Assist stores with processing and acquiring documents.
• Provide administrative support to the Store Manager and Sales Representative.
• Collaborate with office staff and stores to resolve issues.
• Demonstrate excellent interpersonal and negotiation skills.
• Maintain organization and attention to detail.
• Self-schedule and manage time effectively.

Skills

Verbal communication

Written communication

Customer service

Time management

Organization

multitasking

Education

Associates degree in business or related field

High School Diploma or equivalent

Job description

Job DetailsJob Location: Williston - Williston, VT 05495 Position Type: Full Time Salary Range: $20.00 - $23.00 Hourly Pete’s Tire Barns was started by Peter A. Gerry in 1968 and has grown to one of the largest independent tire dealerships in the country. Pete’s currently operates 22 full-service locations in New England, a state-of-the art Distribution Center, 3 Bandag retread facilities, employs in excess of 300 people, and operates a fleet of over 100 service and delivery vehicles. Today, approximately 90% of our business is in the commercial truck tire and related markets. Pete's services everything from a wheelbarrow tire up to an earthmover tire.

Requirements:

• Responsible for matching supplier credits with internal documents and processes accordingly
• Answer a high volume of calls and emails
• Handle various administrative tasks to include billing, sorting incoming and outgoing correspondence
• Be first point of contact for customers
• Schedule service on the road and in the shop
• Assists stores in processing/acquiring documents
• Provide administrative support to the Store Manager and Sales Representative as needed
• Work with other office support staff and stores to resolve issues
• Excellent verbal and written communication skills
• Excellent interpersonal, customer service, and negotiation skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to self-schedule
• Ability to prospect new business, form an action plan, and successfully execute it
• Ability to function well in a high-paced and at times stressful environment
• Proficient with usage of computers, smart phones, and tablets
• Ability to prioritize tasks efficiently

What We Offer:

• Health Insurance
• Dental Insurance
• 401k – Pete’s match .25% up to 6% employee contribution
• Vacation – 2 weeks
• 15k Life Insurance – additional coverage may be purchased
• Employee Assistance Program (EAP)

Physical Demands:

This role is required to sit, walk and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. Exert 10-20 pounds of force occasionally.

Statement of Other Duties:

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

QualificationsQualifications:

• Valid Driver's License required
• High School Diploma or Equivalent required
• Associates degree in business or related field preferred
• 3+ years of progressive administrative experience required