Administrative Specialist: Records, Scheduling & Support

North Slope Borough, AK; Utqiaġvik (AK); On-site; USD 42,000 - 52,000; Full time

Job summary

North Slope Borough is seeking an administrative support staff member to manage a variety of clerical duties across a Department. The role involves data entry, file maintenance, and preparation of documents for distribution.

The incumbent will schedule meetings, take minutes, handle guests, and assist with travel arrangements while maintaining strict confidentiality. A high school diploma or GED is required with strong organizational skills and attention to detail.

Qualifications

• High school diploma or GED required.
• Strong data entry and records management skills.
• Ability to prepare accurate reports and correspondence.
• Proven ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Updates and tracks electronic and paper files, records, and reports; maintains file integrity and confidentiality.
• Enters information into computer tracking systems; prepares and proofs documents for distribution; trains clerical staff as needed.
• Researches files to obtain information and ensures data accuracy.
• Attends meetings, takes minutes, and distributes summaries as required.
• Answers calls, directs callers to appropriate staff, and relays messages.
• Maintains department mail and greets visitors; provides information within authority.
• Coordinates travel, meetings, and schedules; may prepare time sheets and attendance records.
• Maintains confidentiality of work-related issues and Borough information.

Skills

Data entry

Records management

Document preparation

Communication skills

Attention to detail

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Job description

North Slope Borough is seeking an administrative support staff member to manage a variety of clerical duties across a Department. The role involves data entry, file maintenance, and preparation of documents for distribution.

The incumbent will schedule meetings, take minutes, handle guests, and assist with travel arrangements while maintaining strict confidentiality. A high school diploma or GED is required with strong organizational skills and attention to detail.