Executive Assistant & Office Operations Lead

Holland America-Princess (Holland America Dawson City Inn); Utqiaġvik (AK); On-site; USD 52,000 - 78,000; Full time

Job summary

North Slope Borough Health Department seeks an experienced administrator to manage and coordinate the department's administrative functions. The role includes supervision of staff, payroll oversight, and maintaining accurate records while protecting confidentiality.

The position requires a high school diploma or GED, plus several years of office management and supervisory experience. A background check and TB screening are required.

Qualifications

• High school diploma or GED required.
• Four years of office management, advanced secretarial and supervisory work experience.
• Three years of experience using a PC with common software applications.

Responsibilities

• Manage and coordinate administrative functions for the department.
• Update and track electronic and paper files; ensure confidentiality and accuracy.
• Supervise staff; oversee payroll, payments and personnel actions.
• Oversee day-to-day office operations and staff training; assist with client services.
• Provide administrative and advanced secretarial support as needed.
• Prepare and manage grant applications and related coordination.
• Monitor the department budget and report trends.
• Manage office supplies and process invoices.
• Attend meetings and transcribe minutes; schedule travel and meetings.

Skills

Office management

Staff supervision

Records management

Budgeting

Compliance & confidentiality

Education

High school diploma or GED

Tools

PC software (MS Office)

Job description

North Slope Borough Health Department seeks an experienced administrator to manage and coordinate the department's administrative functions. The role includes supervision of staff, payroll oversight, and maintaining accurate records while protecting confidentiality.

The position requires a high school diploma or GED, plus several years of office management and supervisory experience. A background check and TB screening are required.