Administrative Specialist: Records & Scheduling

North Slope Borough; Utqiaġvik (AK); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Free health care

Alcohol- and drug-free workplace

Job summary

North Slope Borough seeks an administrative support specialist to provide essential clerical and record-keeping functions for an assigned department in Utqiaġvik, Alaska. The role may require non-traditional hours and on-call status for Health Department operations.

Responsibilities include maintaining files, data entry, meeting minutes, and scheduling. Candidates should have a high school diploma or GED, two years of clerical experience, and a valid Alaska driver license upon employment.

Qualifications

• Knowledge of North Slope Borough policies and procedures.
• Knowledge of basic record keeping principles.
• Skill in using personal computers and software applications.
• Skill in drafting and completing accurate reports and correspondence.
• Skill in transcribing Inupiat (IHLC only).
• Fluent in Inupiat speaking and understanding (IHLC only).

Responsibilities

• Updates and tracks electronic and paper files, maintains file integrity and confidentiality.
• Enters information into computer systems; schedules, prepares and proofs documents.
• Researches files to obtain information and checks accuracy.
• Compiles and updates statistics; attends meetings and transcribes minutes.
• Answers telephone and radio calls; directs callers or relays messages.
• Retrieves and distributes Department mail.
• Greets visitors and provides information within authority.
• Prepares reports; may prepare time sheets and attendance logs.
• Coordinates travel arrangements, meetings and appointments.
• Maintain confidentiality of Borough information.
• May work non-traditional hours and be on-call for Health Department.
• Assist department staff with accounting and budgeting duties (Police Department).
• Prints, sorts and distributes bi-weekly timesheets (Payroll Division).
• Perform other duties as assigned.

Skills

Policy knowledge

Records management

PC software proficiency

Report drafting

Inupiat transcription

Education

High school diploma or GED

Two years clerical experience

Criminal history background check required

Alaska driver license upon employment

Job description

North Slope Borough seeks an administrative support specialist to provide essential clerical and record-keeping functions for an assigned department in Utqiaġvik, Alaska. The role may require non-traditional hours and on-call status for Health Department operations.

Responsibilities include maintaining files, data entry, meeting minutes, and scheduling. Candidates should have a high school diploma or GED, two years of clerical experience, and a valid Alaska driver license upon employment.