Administrative Specialist – Programs & Operations

Howard University; Tacoma (WA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health & Wellness

PTO & Holidays

403(b) with company match

Tuition reimbursement

Career development

Wellness programs

Commuter benefits

Vibrant culture

Job summary

Howard University’s Talent Acquisition-driven team seeks an administrative support professional to assist the Dean’s office and international programs within the College of Pharmacy. The role emphasizes clerical tasks, scheduling, document handling, and inquiries handling to ensure smooth operations.

The position requires solid MS Word/Excel/PowerPoint skills, attention to detail, and the ability to liaise with faculty, staff, students, and external partners.

Qualifications

• High school diploma or GED with 4–6 years of general work experience.
• AA/AS may substitute for 2 years of required experience; BA/BS may substitute for up to 4 years.
• Experience with Workday is desirable.
• Strong basic office procedures and ability to use MS Word/Excel/PowerPoint.

Responsibilities

• Provide general information in response to inquiries in person, via Microsoft Teams and email; refer highly analytical inquiries to immediate supervisors.
• Maintain contacts with internal and external vendors, consultants and the public.
• Create and submit requisitions for goods and services.
• Maintains room reservations calendar and assists with College of Pharmacy event set up.
• Staff receptionist’s desk
• Assemble, distribute or mail applications, forms and general information requested by visitors, applicants, students or the public.
• Create and mail training certificates for all project training courses
• Prepare, submit and track documentation related to the operations of HUGIN, HUI, HUGISA, and PACE international programs
• Coordinates, monitors, and maintains water/cups for dispensers
• Receives, sorts, disseminates incoming mail, packages and notices; notifies recipients. Assures timely pick-up of outgoing mail.
• Initiates and completes student international rotation process.
• Prepares, submits, distributes, and maintains documentation related to student international rotations.
• Submits agreements and contracts in SCOUT for legal review.
• Maintaining and updating employee personnel data, grant expenses, consultant and vendor invoices, and fund requests.
• Collating and maintaining HUCOP International rotation files, including student forms, partnership databases, and rotation schedules.
• Preparing and assisting with settlement reports for PACE Center grants.
• Other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Oral and written communication

General clerical skills

Education

High School diploma or GED

AA/AS may substitute for 2 years experience

BA/BS may substitute for up to 4 years experience

Tools

Workday

Job description

Howard University’s Talent Acquisition-driven team seeks an administrative support professional to assist the Dean’s office and international programs within the College of Pharmacy. The role emphasizes clerical tasks, scheduling, document handling, and inquiries handling to ensure smooth operations.

The position requires solid MS Word/Excel/PowerPoint skills, attention to detail, and the ability to liaise with faculty, staff, students, and external partners.